DEGREE OF DOCTOR OF PHILOSOPHY (Ph.D.)
AND MASTER OF SCIENCE (M.S) BY RESEARCH
REGULATIONS

1.0.  The following are the definitions and nomenclature, in the regulations unless otherwise specifically stated:

 

1.1. Definitions and Nomenclature

  1. University means “Dr. M.G.R. Educational and Research Institute” at Maduravoyal, Chennai - 600 095.

  2. The Research Board means the Board constituted by the Vice Chancellor of the University to monitor the research activity of the scholars and the University

  3. Supervisor means a Faculty Member working in this University

  4. “Joint Supervisor” or Co-Supervisor means a recognized Supervisor to supervise the Scholar in an area of research which requires more than one expert and also to supervise in the absence or long leave of the regular Supervisor.

  5. Programme means Master’s or Doctoral programme respectively, leading to the award of M.S. MPhil, or Ph.D. in Engineering / Technology / Architecture / Humanities & Science / Dental Surgery / Medical and allied Medical Sciences/ Management Studies as available in the various Faculties of the University.

  6. Head of the department means the Head of the department of the area of research

  7. Doctoral Committee means, a committee constituted by the University, for each scholar, to monitor his / her research activities periodically leading respectively to M.S., MPhil or Ph.D. degrees. Number of Doctoral Committee members may be restricted to four and in the case of inter-disciplinary projects, an additional member could be inducted.

  8. Course work means Theory/Practical (Laboratory) subjects that are prescribed by the Research / Doctoral Committee of the Scholar to undergo as a part of the research programme.

 1.2. Preamble

The degree of Master of Science (M.S. by research)/Master of Philosophy (M.Phil.)/ Doctor of Philosophy (Ph.D.) is awarded to a candidate, who has submitted his / her new findings in a Thesis on the basis of original and independent research as per the regulations of this University. The Thesis should make a positive contribution to the advancement of knowledge which is approved / passed by a set of duly appointed Examiners as per the rules and regulations of this University, after completing all the requirements for the award of the said degree. The thesis must be of publishable material in a Scopus rated journal or development of new equipment, device etc of industrial relevance.

 

2.0.  Eligibility Criteria / Formalities

2.1       For Admission

Specific Educational qualifications are given below, with a minimum of 55% or a 6.0 CGPA in the qualifying degree;

Provided, a relaxation of 5% of marks, from 55% to 50%, or an equivalent relaxation of grade, may be allowed for those belonging to SC/ST/OBC(non-creamy layer)/Differently-Abled and other categories of candidates as per the decision of the Commission from time to time, or for those who had obtained their Master's degree prior to 19th September, 1991. The eligibility marks of 55% (or an equivalent grade in a point scale wherever grading system is followed) and the relaxation of 5% to the categories mentioned above are permissible based only on the qualifying marks without including the grace mark procedures.

Educational Qualifications

 

Sl. No.

Programme

Qualification for Admission

1

M.S. (by Research)

Bachelor’s degree in Engineering & Technology /Architecture (or) M.Sc. in Science of any University/ Institute recognized by the UGC.

2

MPhil

P.G. Degree in the respective subject from institutions recognized by U.G.C.

M.E/ M.Tech./ M.Sc. (Engg.) /  M.S

3

Ph.D. degree in Engineering & Technology

M.E/M.Tech. /M.Sc. (Engg.) / M.S (By research) in the relevant branch, from a recognized University/ Institute.

4

Ph.D. degree in Computer Applications M.C.A / M.Phill., from a recognized University / Institute

5

Ph.D. degree in Humanities  and Sciences

M.A./M.Sc./M.Com./M.Pharm./M.C.A.,M.Phil. / M.S.(By Research) in the relevant branch, from a recognized University/ Institute.

6

Ph.D. degree in Management Studies.

MBA/Post Graduate diploma in Business Management (or) Administration awarded by Indian Institute of Management (IIM) or equivalent from a recognized University/ Institute.

7

Ph.D. degree in Medicine/Dental Surgery

MDS or equivalent from a recognized University/Institute

8

Ph.D. degree in Medical Sciences M.D./M.S. or equivalent from a recognized University/Institute

9

Ph.D. in Allied Health Sciences - Nursing, Physio-therapy, Sports Medicine

Masters degree or equivalent from a recognized University or Institute in the specialties.

*       Minimum marks required in the qualifying examination

  1. If the qualifying degree is MS the clause specifying the minimum marks does not apply.

  2. Those who obtained their degrees from foreign countries should get equivalence certificate from Association of Indian Universities, New Delhi

2.1.1. Candidates who have passed their course work with 55% marks in aggregate or its equivalent grade B and completed their MPhil degree are eligible for PhD admission.

 2.1.2.   If the MPhil dissertation of our University has been evaluated, but Viva-voce is pending, the person may be admitted for PhD.

2.2. Supervisor for Research 

Supervisors for M.S./MPhil/Ph.D. scholars shall be University approved faculties. Those intending to guide shall make a formal application in the format (which can be downloaded). Only after the University accepts them as Supervisor, any Scholar seeking admission can have their applications processed. The external supervisors are not allowed.

 

2.3. Full Time Ph.D. Programme

Candidates who satisfy the eligibility condition in Sec. 2.1 are eligible to apply for Ph.D. Programme.

2.3.1. Candidates under full time shall do research work in the University and they should be present in the University during working hours and be available for Curricular, Co -curricular and all related activities. They should necessarily sign in the attendance register on all working days kept in the concerned department other than those days of approved leave.

2.3.2. If the candidates already have a valid score in GATE/CSIR-UGC- NET/SLET Examination, they become eligible for admission to the full time Ph.D. programme in the respective discipline (available in the University).

2.3.3. Such candidates who are not employed elsewhere but desirous of Pursuing M.S. (by Research) / Ph.D. Full time, shall enroll under this category.

2.4. Part-Time M.S./Ph.D. Programme

The following categories of candidates are eligible to apply under part-time programme. The candidate should have a minimum of two years of professional experience after receiving his/her concerned degree, as prescribed in Sec. 2.1 before registration for the Ph.D. programme. Such candidates shall be:

  1. Part time (Internal)

    Candidates working in Dr. M.G.R. Educational and Research Institute shall be enrolled under this category. (Click here to download the Application form)

  2. Inter Institutional

    Candidates working in R&D Departments/National Laboratories/Units of Government/quasi Government (or) any other research laboratory, which are recognized by the University and sponsored by their respective employers.

    In the case of all inter / institutional candidates; a MoU should exist between the organization and this University for the eligible candidate to apply/register for research at Dr. M.G.R. Educational and Research Institute.

  3. Candidates from Industry/ National laboratories

    They will be governed by the same rules as above in Sec.2.4 (ii). Part-Time candidates are expected to do research normally in their place of employment which should have necessary facilities to carry out the research in the chosen topic/area. However, there is a compulsory residential requirement of two semesters; namely, they shall be resident at this university either for undertaking the course work or for initiating the research work directly under the Supervisor/Co-Supervisor of this University

3.0.  Ph.D. Programme

This programme is offered in the following Faculties of this University in the respective Departments.

Faculty

Departments

Humanities & Sciences

English / Mathematics / Physics/ Commerce/

Chemistry / Bio-Technology

Social Justice and Empowerment

Disability Studies / Women Empowerment /

Human Rights / Social Justice

Engineering & Technology

Civil Engineering / Mechanical Engineering /

Electrical and Electronics Engineering /

Electronics and Communication Engineering

Electronics and Instrumentation Engineering /

Computer Science and Engineering /

Information Technology / Chemical

Engineering / Industrial Biotechnology

Architecture Architecture
Computer Applications Computer Applications
Management Studies Management Studies
Dental Surgery All specialties
Medicine and Allied Health Sciences All specialties, Nursing, Physiotherapy and Sports Medicine

4.0.  Mode of Selection of Candidates for Research Degrees

4.1.1. The candidates interested in doing research in this University should apply in the prescribed application form issued by the University. Incomplete applications will not be attended to. Normally the University will accept applications for Research Degrees twice in a year (January and July)

4.1.2. Incomplete applications will be summarily rejected without any intimation to the candidates.

The applications will be processed by a committee to be constituted by the Dean (Research) and approved by the Vice Chancellor.

4.1.3.The committee will scrutinize the applications, conduct test and interview for all eligible candidates. Based on the performance in the test & interview the candidates shall be short listed. 4.1.4. All short listed candidates would be intimated.

4.1.5. Entrance Examinations: There shall be a written entrance examination for all candidates desirous of pursuing their M.S. (by Research) / MPhil/Ph.D. Programmes.

4.1.6. The syllabus of the Entrance Test shall consist of 50% of research methodology and 50% shall be subject specific.

4.1.7. An interview/viva-voce to be organized when the candidates are required to discuss their research interest/area through a presentation before a duly constituted Department Research Committee.

4.1.8. The interview/viva voce shall also consider the following aspects, viz. whether: (a) the candidate possesses the competence for the proposed  research; (b) the research work can be suitably undertaken at the University ; and (c) the proposed area of research can contribute to new/additional knowledge.

4.1.9. The minimum marks prescribed for admission to the M.S. (by Research) / MPhil/ Ph.D. Programmes shall be relative but not less than an aggregate of 50% in the tests.

5.0. Admission                          

5.1. All provisionally selected candidates shall then meet Research / Doctoral Committee with a proposal of their broad area of research. Dean (Research) may also invite prospective research guides for the first Doctoral Meeting. At this point of time, the Research / Doctoral Committee shall recommend the courses to be credited by the candidate and approve the broad area of research and the prospective Research Supervisor.

5.2. The selected candidates can register provisionally for Ph.D. either in the semester commencing in January or in the semester commencing in July.

5.3. The date of Provisional Registration will be the date of joining the programme as informed, to the candidate in writing and through mail, through the respective Head of the department.

6.0.  Place of Research

The place(s) of research in respect of full-time/part-time programmes are as under:

6.1. Full-time Programme

6.1.1. The Full-time programme shall be undertaken in the concerned University Departments.

6.2. Part-time Programme

6.2.1. Only Internal Supervisors are allowed.

6.2.2.  The facilities in Industrial Units / R&D Departments / Laboratories / Units of Government / Quasi Government / Recognized Research laboratories must be made available as part of the No Objection Certificate for such research scholars. The Nature of Research facilities must be specifically mentioned in the No Objection Certificate (in the format provided) Nature of Research facilities must necessarily find expression in the No Objection Certificate.

7.0.  Provisional Registration and Confirmation 

7.1. Course work: It is mandatory that, all those admitted to the M.S. (by Research) / MPhil / Ph.D. programmes shall undergo course work to a minimum of 16 credits, 8 credits and 12 credits respectively for the M.S. /MPhil/ Ph.D. programmes as prescribed by the Research / Doctoral Committee. Such courses are designed at levels higher than the Master’s level or advanced Master’s level courses for Ph. D. candidates. Candidates may be allowed to credit regular courses given by institutions like IIT, Anna University, Madras University and the credits from such institutions can be transferred, if suitable, with the recommendation of the Doctoral Committee.

7.2. Minimum Credit requirement including course work for MPhil is 24 credits.

7.3. The Doctoral Committee of the Scholar will prescribe the syllabus for each theory paper for the course work, if such courses are not offered by the University and the institutions mentioned in Sec. 7.1

7.4. Candidates with M. Phil. Degrees in Humanities and Sciences are exempted from Research Methodology paper, if undertaken in M.Phil., but, in lieu of this, they should take one elective paper related to their area of research. Research Methodology is otherwise compulsory for all candidates. The remaining subjects shall be selected as related to their research field as suggested by the Research / Doctoral Committee.

7.5. All candidates admitted to the MS (by Research)  M.Phil. and Ph.D. programmes shall be required to complete the course work prescribed by the Department during the initial one or two semesters.

7.6. A M.S/ M.Phil./Ph.D. scholar has to obtain a minimum of 55% of marks in the course work in order to be eligible to continue in theprogramme and submit the dissertation/thesis.

7.7. Seminar: In addition to the course work, a seminar on the proposed research work shall be a requirement and given at any time during the second semester of course work.

7.8. All the above as assigned by the Research/Doctoral committee constitute provisional registration for the research degree candidates. The course work and the seminar should be completed within one year of admission or during the time of residential requirement for external candidates. The Scholar shall obtain a CGPA of 6.0 in the course work in order to become eligible for confirmation of provisional registration. If the candidate fails to obtain the required score in the course work, the candidate shall redo the same course or undertake one more course relevant to the area of research.

7.9. Only courses suggested and approved by the Research/Doctoral Committee shall be taken into account for this requirement. Any other course/s passed already by the scholar prior to the provisional registration shall not be counted for the purpose.

7.10. No change in the course work prescribed shall be permitted without proper reason and approval of the Doctoral Committee.

7.11. If the scholar fails to complete the course work in the prescribed time along with the seminar, appropriate action including the cancellation of the registration shall be taken by the Dean (Research) on the advice of the Research / Doctoral Committee.

7.12. Confirmation of Registration: The provisional registration will be confirmed after the successful completion of their course work and the Seminar on the area / sub-area of proposed research work as had been recommended by the Doctoral Committee.

8.0.  Duration of the Programme

8.1. The duration for the submission of the Thesis is counted from the date of Provisional registration Provided, the women candidates and Persons with Disability (more than 40%    disability) may be allowed a relaxation of one year for M.Phil and two   years for Ph.D. in the maximum duration. In addition, the women candidates may be provided Maternity Leave/Child Care Leave once in the entire duration of M.Phil/Ph.D. for up to 240 days.

8.2.   Duration of the programme

S.No

Programmes

Full-

Time

Min.

Full-

time

Max.

Part-

Time

Min.

Part-

Time

Max.

1

Engineering and Technology/Dental Surgery/Medical/ and Allied Para-Medical/Architecture Programmes

3 Yrs

6 Yrs

4 Yrs.

7 Yrs.

2

Humanities and Sciences, (M.A/ M.Sc.,/M. Pharm.)

3 Yrs

6 Yrs

4 Yrs.

7 Yrs.

3

Computer Applications and

Management Studies (MCA/MBA)

3 Yrs

6 Yrs

4 Yrs.

7 Yrs.

4

Institutional Candidates

---

---

4 Yrs.

7 Yrs.

5

M.S. (by Research) Engineering

Technology

2 Yrs

3 Yrs.

3 Yrs.

4 Yrs.

6

M.S (by Research)- Humanities and Sciences, Computer Applications and Management Studies

2 Yrs

3 Yrs.

3 Yrs.

Yrs

7

MPhil

1 Yr

2 Yrs

--

--

 

9.0.  Change of Category

9.1. A candidate is permitted to change his/her category from part- time to full-Time and vice-versa, with the recommendation of the Research / Doctoral Committee, by an official order from the Dean (Research). The minimum and maximum period will be calculated from the duration spent in the respective category and the remaining duration will be calculated proportionately.

9.2. The change of category is permissible only after the confirmation of the provisional registration.

9.3. The change of category shall be approved by the Dean (Research), subject to the submission of necessary documents, along with the minutes of the Doctoral Committee.

10.0.  Break of Study

This should be accounted by proper supporting evidences. If a candidate happens to leave our country for any reason, such period of absence should be informed and approved by the University. A scholar should however, remit the prescribed fees for such period. If a break of study in this University is affected for reasons of Study/research abroad/in another Indian University, the period shall not be considered as break of study. In such cases however, penalty fees as prescribed from time to time shall be paid.

10.1. Extension of Research Period

In exceptional circumstances, if the Doctoral Committee recommends and the Research Board deems it fit, a maximum grace period of two years, six months at a time, beyond the normal maximum period of Six (6) years in the case of full time scholars and seven (7) years in the case of part time, may be granted by the Vice Chancellor

10.2. Request for such extension (six months at a time) shall be made to the Dean (Research), with the recommendation of the Doctoral committee, at least one month prior to the completion of the maximum period or expiry of the previous extension.

10.3. If the scholar fails to submit the Thesis within the extended period of two years, the registration shall be cancelled and his/her name be removed from the rolls of registration.

11.0.  Doctoral Committee                

There shall be a Doctoral Committee for every scholar to monitor the progress of research work, and shall consist of the following members:

Supervisor / Co-Supervisor (if any)

Head of the Department

External Expert (External to the University)

Internal Expert (within the University)

Dean (Research)

11.1.  For every Scholar, the Supervisor shall furnish for the purpose of constituting the Doctoral Committee a panel of six experts with doctoral qualification in the field of proposed research :

  1. From the faculty members of the University

  2. Experts from R&D Departments of National Laboratories or any other research Laboratories / Universities Two members from the above will be recommended by the Head of the Department, as members (one within the University and one external expert preferably within the City / State). The same rule is applicable for the Research Committee for M.S. (by Research) and for MPhil.

11.2.  The Supervisor of the scholar shall be the Convener of the Research / Doctoral Committee

11.3.  The Co-Supervisor, if applicable, shall also be a member of the Research / Doctoral Committee.

114.   If a Research / Doctoral Committee member is away from his/her place of work for a long period, the Supervisor shall request for an alternate member from the panel of experts submitted as per Sec. 11.1.

11.5.  The Supervisor has to inform the Dean (Research) and also the Head of the Department (Co-coordinator) about the Research / Doctoral Committee meeting at least 10 days in advance, so that the Head of the Department can coordinate with the concerned members to conduct a Research / Doctoral Committee meeting.

11.6.  The Research / Doctoral Committee should meet necessarily twice in a year (once in six months)

11.7.  The Research / Doctoral Committee meeting should be conducted in July and in January with prior approval of the dates from the Dean (Research).

11.8.  Research Advisory Committee (RAC) :

It is constituted by the Vice-Chancellor with Experts in Research and Academics. The committee will advise the Dean (Research) in matters referred by the Vice Chancellor.

12.0.  Progress Reports

12.1. It is mandatory to submit the Half-Yearly progress reports periodically to monitor the progress of research work. This shall be presented before the Research / Doctoral Committee.

12.2. The progress report should consist of important research activities such as experiments conducted, data collected, including attendance at conferences, seminars, workshops and publications, if any

12.3. The progress report should be approved for its satisfactory nature, by all Research / Doctoral Committee members.

12.4. In case the progress of the research scholar is unsatisfactory, the Research/Doctoral Committee shall record the reasons for the same and suggest corrective measures. If the research scholar fails to implement these corrective measures, the Research/Doctoral Committee may recommend to the University with specific reasons for cancellation of the registration of the research scholar.

12.5. The following should be monitored by the Dean (Research)

  • Attendance of the Scholar

  • Periodic Payment of all dues to the University

  • Course work completion

  • Seminar 1 - on the proposed topic of research

  • Completed Research work - publications - a minimum of 2 in Scopus rated journals

  • Synopsis scrutiny-presentation - University standards – before sending to examiners

  • Seminar on the Research work done by the candidate before submission of synopsis

  • Thesis scrutiny - to adhere to University standards, plagiarism, if any, to be verified and noted.

  • Last Doctoral Committee meeting to examine Thesis after receipt of reports of Examiners.

PROCEDURES

13.0.  Cancellation of Registration

 

13.1. The Registration of a scholar shall be cancelled, if: He/she has exceeded the maximum period stipulated for the programme.

13.2. The Registration is liable for cancellation by the Dean (Research) under the following circumstances:

  1. When the Scholar has not paid the semester fees within the stipulated period of time;

  2. Candidates admitted in July semester should pay the fees before the end of July.

    • Candidates admitted in January semester should pay the fees before the end of January.

  3. A grace period of 15 days may be permitted with a penalty of Rs.250/-

  4. Candidates admitted could withdraw within a period of 15days after payment of fees; Tuition fees will be refunded in full except admission and other miscellaneous fees. Candidates intending to withdraw after this period will not be eligible for any refund.

  5. When half-yearly progress reports are not submitted periodically.

  6. When the progress of the Scholar is not satisfactory to the Research / Doctoral Committee as reported in the minutes and recommended by the committee.

  7. When the Scholar wants to withdraw from the programme and request for cancellation by a letter.

  8. When Thesis is not submitted within six months after the submission of synopsis, without getting approval for any extension

  9. Plagiarism is involved in the Thesis,

  10. Influencing Thesis examiners by the Scholar / Supervisor in favour of the Thesis,

  11. Any other violation of the rules and regulations of the Ph.D. programme.

In all the above cancellation cases, the fees already paid shall not be refunded.

14.0.    Recognition of Supervisor

14.1.  Any regular Professor/Associate/Assistant Professor of the university with a Ph.D. degree with 2 years of research experience after PhD and at least two research publications in refereed/scopus journals may be recognized as Research Supervisor. Provided that in areas/disciplines where there is no or only a limited number of refereed journals, the Institution may relax the above condition for recognition of a person as Research Supervisor with reasons recorded in writing.

14.2. Only a full time regular teacher of the University can act as a supervisor. The external supervisors are not allowed. However, Co-Supervisor can be allowed in inter-disciplinary areas from other departments of the same institute or from other related institutions with the approval of the Research Advisory Committee.

14.3.  Research activities in the Faculties of Medicine /Dental Surgery

[A] Recognition of Departments as Research Centre 

  1. Any department offering UG course only and wants to carry out the research activities shall do the following to get the recognition as a Research Department:

  2. Send a detailed request to the Registrar, containing  (i) Qualifications and experience of the faculty members available, (ii) research publications, (c) existing  available facilities, viz., equipment and laboratory, etc; 

  3. Based on the request, a Committee will be constituted by the Vice-Chancellor;
    The Committee shall visit the Department and submit a Report with their recommendations to the Vice-Chancellor.

  4. Based on the recommendations, Vice-Chancellor shall pass an order recognizing the Department as a Research Centre.

[B] Qualifications for Research Supervisor

  1. As mentioned in Sec.14.1; (or)

  2. A Faculty   with at  least 6  years  of  Post-graduate  teaching experience  in  the  relevant discipline  after  having acquired MD/MS/DNB/MDS  or  equivalent medical/dental qualifications with  at  least four publications in peer-reviewed/scopus indexed  journals  to  his/her  credit  as principal  author  or co-author  as evidence of active research involvement; (or)

  3. A  Faculty  with  at  least  5  years  of Post-graduate teaching experience  in  the  relevant  discipline  after  having    acquired MD/MS/MDS  or  equivalent medical\dental qualification with at least four publications in peer-reviewed/scopus indexed journals to  his/her credit as principal author or co-author as evidence of active  research involvement, in the case of those possessing DM/MCh as additional qualifications.

14.4. Recognition as Supervisor for guiding research work shall be issued on the recommendation of the Dean - Research and approval of the Vice Chancellor.

14.5. Supervisors working in the recognized departments of National Laboratories / Units of Government / Quasi Government or any other research Laboratories without any experience in guiding doctoral research shall function as Co-Supervisor only.

14.6. For interdisciplinary research that requires more than one expert, the Co-Supervisor shall be approved by the Research Board or the Dean (Research) with the approval of the Research / Doctoral Committee.

14.7. A Supervisor shall entertain fresh registration of scholars under him/her up to two years prior to his/her superannuation or leaves service, and a Co-Supervisor is mandatory in such cases. Age: The Supervisor / Co-Supervisor shall not enroll new candidates on attaining the age of 68 years.

14.8. Contact of Thesis Examiners by the Supervisor/Co-Supervisor after the submission of Synopsis/Thesis of his/her scholar in connection with the evaluation report shall lead to the withdrawal of his/her Supervisor-ship for a period of three years and he/she shall be debarred from guiding the Scholars for any research  programme in the University till such period.

14.9. A Research Supervisor/Co-supervisor who is a Professor, at any given point of time, cannot guide more than three (3)M.Phil. and eight (8) Ph.D. scholars. An Associate Professor as Research Supervisor can guide up to a maximum of two (2) M.Phil. and six (6) Ph.D. scholars and an Assistant Professor as Research Supervisor can guide up to a maximum of one (1) M.Phil. and four (4) Ph.D. scholars. This maximum number does not include (i) number of candidates for whom a Supervisor acts as Co-supervisor and/or the candidates who have submitted the synopsis.

14.9.1. The number of candidate for whom a Supervisor can act as a Co-Supervisor shall not exceed four.

14.10. In case of relocation of an M.Phil/Ph.D. woman scholar due to marriage or otherwise, the research data shall be allowed to be transferred to the University to which the scholar intends to relocate provided all the other conditions in these regulations are followed in letter and spirit and the research work does not pertain to the project secured by the parent institution/ supervisor from any funding agency. The scholar will however give due credit to the parent guide and the institution for the part of research already done.

15.0.    Change of Supervisor

15.1. Change of Supervisor is not permitted under normal conditions

15.2. However, when a Supervisor is away from his/her work spot for more than six months and up to one year, the Supervisor shall continue to supervise the scholars. But, there will be a Supervisor-in-charge nominated by the Dean (Research) at the request of the Supervisor and with the approval of the Research / Doctoral Committee. The Supervisor-in-charge will function till the Supervisor returns.

15.3. When the Supervisor is away from his/her work spot for more than one year, an alternate Supervisor shall be nominated in consultation with the Supervisor and with the approval of the Vice-Chancellor.

15.4. A scholar will be allowed to change his/her Supervisor only once during his/her Research period.

15.5. When the Supervisor is not satisfied with the performance of the scholar, the Supervisor can withdraw from guiding the scholar further. In Such cases, an alternate Supervisor will be nominated by the Dean (Research) in consultation with the Head of the department and the approval of the Vice Chancellor.

15.6. When the scholar is not satisfied with the guidance of the Supervisor, the change of Supervisor will be considered by the Research Board and a decision will be taken on the merits of the case.

16.0.   Submission of Synopsis

16.1.  A scholar shall be permitted to submit the synopsis three months prior to the completion of the minimum duration of the programme.

16.1.1.  Synopsis Structure

Cover / Title Page              Appendix - I

Bonafide Certificate           Appendix -II

Declaration by Scholar       Appendix - III

Synopsis of work done by author in single line spacing - (Objectives, theoretical and experimental observations, inferences and conclusions)

References                         Appendix - IV

Selected Tables & Figures, if any

List of publications made by the author Appendix - V

16.2.  The Synopsis shall be accepted only when the scholar has published at least, one paper in a national journal and one paper in an international journal (SCOPUS rated). He should also have delivered a seminar on his research prior to the submission to the synopsis.

16.2.1.  M.Phil scholars should present at least one research paper in a Conference/seminar before the submission of dissertation.

16.3. A copy of the synopsis shall be submitted to the Research/Doctoral Committee in the prescribed format through the Supervisor (and Co-Supervisor, if applicable) for approval.

16.4. After the approval of the synopsis by the Research / Doctoral Committee, six copies (6) of the synopsis and two soft copies should be submitted to the Dean (Research), along with a list of six examiners who are experts in the field of research of the scholar, three (3) from India and three (3) from abroad. No two examiners shall be from the same institution. Full details of the examiners such as their designation, place of employment / affiliation, e-mail id, present address, contact phone number of each examiner and their expertise/ publications / research guidance, are furnished.

16.5. The fees prescribed for submission of synopsis and thesis should be paid as prevailing at the time of submission.

17.0.  Submission of Thesis

17.1. The scholar should submit his / her thesis not later than six months after submission of Synopsis and can submit Thesis only after completing the minimum period of Research prescribed.

17.2. The scholar should submit five (5) copies of the Thesis along with 2 copies of CD with a pdf and a Word format.

17.3. The Thesis should be in an organized and scholarly fashion.

17.4. The Thesis should contain original research work of the scholar leading to the discovery of new facts and techniques. The Thesis should demonstrate a quality contribution to the advancement of knowledge and the scholar’s ability to undertake sustained research.

17.4.1. All Theses submitted to the Dean (Research) needs to be submitted after a plagiarism check through www.turnitin.com Plagiarism could be accepted /allowed up to 10% (A copy of this report would be sent to the examiners, so that they may examine it for its implication on the quality/originality of the Thesis): beyond which the Thesis, shall stand rejected or if the Doctoral Committee feels, could be re-submitted after suitable corrections. This check with the plagiarism report shall only then be ready for dispatch to the external Examiners.

17.5. A Title page of the Thesis, cover, format etc. should strictly conform to the format of presentation as prescribed by the University (Appendix X)

17.6. The Thesis should carry a declaration by the candidate (Appendix XI) and a certificate duly signed and forwarded by the Supervisor (Appendix XII)

17.7. The Thesis should not be hard bound and it should have a thick and flexible cover.

17.8. No Candidate shall ordinarily be permitted to submit the Thesis after a period of 6 years in the case of full-time research scholars and 7 years in the case of part-time research scholars.

17.9. The University, for valid reasons and on the recommendation of the Supervisor and the Research / Doctoral Committee may grant an extension of time for not more than two years in all, and within six months for each extension of time.

17.10. A scholar who is not able to submit the Thesis after the grant of extension of two years shall have his/her registration cancelled.

17.11. The extension of six monthly installment at a time, shall be granted only after monitoring the progress by the Research/Doctoral Committee, and if the progress is unsatisfactory the Research / Doctoral Committee can decide to cancel the registration.

17.12. A penalty will be levied for each installment of extension and the amount of penalty will be fixed by the University from time to time.

17.13.  The Thesis/Synopsis should be written in English for subjects other than languages.

17.14. Submission before the minimum period prescribed will not be entertained.

17.14.1. Notwithstanding anything contained in this regulation, regarding the minimum period of research to be put in by candidates before

becoming eligible to submit their Thesis for the degree, Research Advisory Committee (RAC) is competent to permit candidates to submit their Thesis earlier by a period of not exceeding six months with the approval of the Vice Chancellor, definitely not earlier than two years.

17.14.2. Request for early submission from candidates should be accompanied by

  1. The recommendations of the Supervisor for relaxations based on the satisfactory completion of the research work for the Thesis topic with evidence that the candidate has been working consistently even prior to his provisional registration for the Ph.D. degree on the topic of his research and,

  2. Evidence of having completed the required work for the Thesis by way of at least two publications in the topic of Ph.D. research in recognized, refereed (or) accredited journals as first author after one year of his/her provisional registration. (Sec. 16.2)

  3. It must obtain the approval of the Board of Research

18.0. Re-Registration

18.1. A Candidate who has not submitted the Thesis at the end of the maximum required period and even after extension being granted, may choose to re-register under the same Supervisor in the same topic with the prescribed fees in continuation of the date of expiry of the maximum period as prescribed. In such cases, the re-registered candidate shall be permitted to submit his/her Thesis after a period of one year but not later than two years. For re-registered candidates with change of Supervisor and/or topic of the Thesis the required period would be similar to that of freshly registered candidates.

19.0. Adjudication of Ph.D. thesis

19.1. The Supervisor is required to submit a panel of examiners for the candidate in consultation with the other members of the Doctoral Committee in a sealed cover to the Dean (Research) in the prescribed format. In case the Supervisor fails to provide the list of examiners even after two monthly reminders, then, the concerned Head of the Department may be requested to provide the list of examiners.

19.1.1. MPhil dissertation will be evaluated by an External Examiner and the Research Supervisor. The Supervisor will give a panel of 3 external experts in the area of research of the scholar. The Vice-Chancellor will choose one from the panel for evaluation.

19.2.  BOARD OF EXAMINERS [MS (by Research) & PhD]

The Vice Chancellor may appoint a Board of Examiners for valuation of the Thesis consisting of the Supervisor as the Convener and two other external examiners, one from within India and the other from outside India, from the panel of three in each category, submitted by the Supervisor and recommended by the Doctoral Committee. The Vice Chancellor may decide to change the panel suggested by the Supervisor, if, and when, necessary, provided further, that no close or immediate relative of the candidate / Supervisor is appointed as an examiner.

19.3.  Evaluation of the Thesis

19.3.1. The thesis shall be scrutinized by a Scrutiny Committee constituted by the Vice Chancellor to assess the overall work, and the quality of presentation of the Thesis. If there is any deviation, it shall be rectified by the scholar in consultation with the Supervisor and with the approval of Dean (Research), before dispatch to Examiners.

19.3.2. The Thesis shall be referred to two examiners (one from India and another from Abroad) by the Vice Chancellor from Panel of examiners recommended by the Doctoral Committee. If necessary, the Vice Chancellor may also nominate the examiners from outside the panel.

19.3.3. The Examiners shall send his/her willingness to evaluate the Thesis within one month from the date of receipt of the synopsis.

19.3.4. The Supervisor and  the Board of examiners appointed shall value the Thesis and send a report on the basis of their evaluations for the award of the Ph.D./M.S. degree.

19.3.5. The Examiners may be requested to send the evaluation report in the prescribed format within two months from the date of the receipt of the Thesis.

19.3.6. The Dean (Research) will take necessary steps, if there is no proper response from the examiners within the prescribed time and  request the Vice Chancellor to recommend another Examiner out of the panel and send the Thesis to that Examiner.

19.3.7. The Examiner shall include in his/her report an overall assessment, placing the Thesis in any one of the following categories.

(a)The thesis can be accepted in the present form and based on the standard; it can be classified as “Highly Commended/Commended”.

(b)The Thesis can be accepted after the incorporation of the corrections indicated in the report and to place the corrected copy for the Viva-Voce Examination Board, but the corrected thesis need not be sent to the examiner for re-evaluation, if the Examiner suggests.

(c)The corrections and modifications suggested by the examiner should be incorporated and the corrected thesis shall be sent to the examiner for evaluation and recommendation, if the Examiner suggests.

(d)The thesis is rejected on the basis of the Examiners a detailed report  shall be sent by the examiners. The Examiner shall also enclose a detailed report for the classification as in (a), (b), (c) & (d) in about 200 to 300 words.

19.3.8. If the Supervisor and both the examiners recommend for the award of the degree, Thesis shall be provisionally accepted. Any revision, modification etc., suggested by the examiners shall be carried out before the Viva-Voce examination.

19.3.9.  If any examiner recommends any revision in the thesis, the scholar shall be permitted only once to revise and resubmit the thesis within 6 months, and the revised thesis shall be referred to the same examiner only when the Examiner insists for such action. The recommendation either for the award or for the rejection will be accepted.

19.3.10. If one examiner recommends for the award of the degree while the other recommends rejection, the thesis shall be referred to the third examiner who shall be nominated by the Vice Chancellor. If two of the three examiners recommend the award of the Degree, the Thesis shall be provisionally accepted.

19.3.11. If both the Examiners recommend rejection, the Thesis shall be rejected and the registration of the scholar shall stand cancelled.

19.3.12. If the Examiner does not insist to send the thesis back to him/her, when all the corrections in the thesis have been carried out, the Thesis shall be referred to the Doctoral Committee, to ascertain whether the corrections pointed out by the Examiners have been carried out.

19.3.13. Individual cases which are not covered by the above clauses shall be referred to the Vice Chancellor for a final decision.

 20.0.   Public viva voce Examination

20.1. The Board of Examiners for conducting the Viva-voce Examination for MPhil/PhD scholars will consist of three members, - External member who evaluated the dissertation, the Supervisor and one more University Faculty from the respective Department in the University. The viva-voce examination shall be open to the public. The Board will recommend for the award of the Degree basing on the performance of the MPhil scholar.

20.2. A candidate whose Thesis has been recommended for the award of the PhD degree by the Supervisor and the Board of External Examiners who valued the Thesis, shall submit himself/herself to a Viva-voce Examination, conducted by the Supervisor, one External Examiner appointed by the Vice Chancellor from the institution along with the Indian Examiner. The Supervisor of the Thesis will be the Convener and the Head of the concerned Departments of the University will be the Coordinator for the Viva-voce examination.

20.3.  Procedure for the conduct of the Viva-voce

  • The Viva-voce examination shall be with the participation by invitation of

    1. Head of the concerned Department (s);

    2. The Thesis Supervisor (s);

    3. Indian Examiner of the thesis;

    4. Local Examiner chosen;

    5. University students and other faculty members from Dr. M.G.R. Educational and Research Institute, (Deemed University) and other institutions.

Circulars of invitation announcing the date, time, venue and name of the Scholar his Department and Faculty and the title of the Thesis shall be displayed in the University notice boards and the website. In addition it may be sent to other Institutions of interest in the Thesis contents.

  • The Audio-Visual to be checked before starting the presentation.

  • If the topic is of an inter-disciplinary nature, the Faculty Representative from both the disciplines should be invited for Viva-voce.

  • Names, Designation and Signatures of the members who attend the Viva-voce to be obtained in a register.

  • Head of the Department (Convener of the Doctoral Committee) shall welcome all present.

  • Head of the Department shall announce the name of the candidate, field of research of the candidate, the Thesis title / topic and the dates of acceptance of the Thesis and the names of the Viva- voce Examiners.

  • Head of the Department shall after introducing the Thesis Supervisor, the external and internal examiners for the Viva-voce only by name, their broad areas of specialization and Institution affiliation, requests the candidate to start his presentation.

  • The candidate’s presentation shall last around 30 minutes followed by questioning or clarifications raised by the Thesis examiners. Examiners must question in depth on the possible deficiencies, possible improvements in a highly critical manner.

  • After this session, there would be an open discussion / Clarification session, in which the audience could participate with questions to the candidate.

  • Audience and the candidate could now withdraw from the Viva voce precincts, allowing the examiners to complete the formalities keeping in mind fairness to the reputation of the university’s doctoral/research program, as needed by the statutory requirements

20.4.  When the Indian Examiner is not available to conduct the Viva-Voce Examination due to any reason, the Vice Chancellor will appoint a suitable Examiner in place of the Indian Examiner.

20.5.  A copy of the thesis of the candidate appearing for the Viva - Voce Examination shall be available in the concerned department for perusal of those interested in the Thesis before the conduct of the Viva voce Examination, together with appropriate public notice issued by the Supervisor for the purpose. The Supervisor shall convey to the University the result of such Viva voce Examination duly endorsed by the other members of the board together with a list of participants in the examination with their signatures/ designations and addresses. A candidate who is successful at the Viva voce examination shall be declared to have been qualified for the Ph.D. /MPhil/M.S. degree. The Vice-Chancellor shall seek the ratifications of the Board of Management for the same in due course.

20.6.  If for any reason, the Supervisor is unable to conduct the Viva-voce examination within two months after the approval of the consolidated report on the Thesis, the Vice Chancellor may appoint a suitable Examiner in his/her place A candidate who is not successful at the Viva voce examination, as per the opinion of the board, he/she may be permitted to take the same on a 2nd occasion, after the expiry of three months. If he/she is not again successful at the Viva voce examination, the degree will not be awarded to him/her. Signature and designation of the Faculties and others who had participated in such Viva voce examination would be obtained, for records.

20.7.  A copy of the Thesis should be submitted to the University Main Library. No candidate shall be permitted to submit Thesis or to appear for the Viva voce examination on more than two occasions.

20.8.  The Final corrected copy of the Thesis should be reduced to A5 (two copies) with printing in black letters on one side with hard bound binding in white colour and submitted after the Viva-voce examination duly certified by the Supervisor and Co-supervisor (if applicable), with his/her signature that all the corrections/ modifications suggested by the Examiners have been incorporated in the Thesis. Soft copy of the Thesis in Compact Disc MS Word format (2 Nos.) should be submitted for University archives, along with two copies of the A5 copy of the final corrected Thesis.

 21.0.   Format of the Degree Certificate

21.1.  The Ph.D./ M.Phil./M.S degree Certificate shall incorporate

  1. The title of the Thesis as found on the Thesis cover submitted by the candidate.

  2. Name of the Scholar, as indicated in the provisional registration for the Research degree, as found in his qualifying degree certificate. In case of the award of the Ph.D. degree for interdisciplinary research, certificate shall bear the subject of the candidate’s post graduate degree and the discipline of the department in which the candidate has conducted his/her doctoral research mentioning them as inter-disciplinary. The Faculty for the award of the Ph.D. degree shall be based on the PG qualification of the Scholar.

22.0.  Publications of the Thesis

22.1.  A Thesis whether approved or not, shall not be published in full without the permission of the University and the University may grant permission for publication under such conditions as it may impose. But papers arising out of the Thesis may be published by the Scholar and the Supervisor, with due acknowledgement being given to Dr. M.G.R. Educational and Research Institute.

22.2.  All administrative work from the initiation of provisional registration till the conduct of Viva-voce shall be the responsibility of the Dean (Research). Once the Viva-voce examination work is completed, the work related to the award of the Degree, provisional Certificate and the Degree Certificate will be the sole responsibility of the Controller of Examinations.

23.0.  Act of Plagiarism

23.1.  Before the submission of the Thesis, candidates are required to submit the soft copy of the final version of the Thesis for a Plagiarism Test to the Dean (Research).

23.2.  If the per cent of plagiarism is less than 10%, the candidates will be permitted to submit the Thesis.

23.3.  In addition to the above, the candidate is required to give an undertaking and a Certificate from the Supervisor attesting to the originality of the work, vouching that there is no plagiarism and that the work has not been submitted for the award of any other degree/diploma of the same Institution where the work was carried out, or to any other Institution.

24.0.  Transitory Provision

The scholar shall be governed by the regulations as in force from time to time. The Supervisors and scholars will be informed if there is any change in the regulations. However, they should be in contact with Dean (Research) Office .

25.0.  Power to Modify

Notwithstanding all that has been stated above, the Board of Management has the right to modify any of the above regulations from time to time.

 

   

Downloads for Synopsis

Appendix

PDF

DOC

I

Cover Page and Title Page

II

Declaration

III

Bonafide Certificate

IV

References

V

Publications 

 

 

 

 

 

 

 

 

 

 

Downloads for Thesis

Appendix

PDF

 

I

Functions of Research / Doctoral Committee

 

II

Progress Report

 

III

Research Proposal 

 

IV

Suggestions & Guidelines

 

V

Cover Page and Title Page

 

VI

Declaration

 

VII

Bonafide Certificate

 

VIII

Table of Contents

 

IX

Abbreviations & Symbols

 

X

References

 

XI

List of Publications