DEGREE OF DOCTOR OF PHILOSOPHY (Ph.D.)
The following are the definitions and nomenclature, unless otherwise specifically stated:
I. Definitions and Nomenclature
In the regulations
The degree of Master of Science (M.S.by research) /Doctor of Philosophy (Ph.D.) is awarded to a candidate, who has submitted his/her new findings in a Thesis on the basis of Original and independent research as per the regulations of this University. The Thesis should make a positive contribution to the advancement of knowledge which is approved / passed by a set of duly appointed Examiners as per the rules and regulations of this University, after completing all the requirements for the award of the said degree.
1. Eligibility Criteria / Formalities
1.1 For Admission
Specific Educational qualifications as given below, with a minimum of 55% or a 6.0 CGPA
* Minimum marks required in the qualifying examination
(i) High Second Class with a Minimum of 55% marks (or) equivalent CGPA of 6.0
(ii) If the qualifying degree is M.S., the clause specifying the minimum marks does not apply
1.2 Supervisor for Research
Supervisors for M.S/Ph.D Scholars shall be University approved faculties of established educational / scientific organizations. Those intending to guide shall make a formal application in the format (which can be downloaded). Only after the University accepts them as Supervisor, can any Scholar seeking admission can have their applications processed.
2. Ph.D. Programme
This programme is offered in the following Faculties of this University in the respective Departments.
2.1 Full Time Ph.D. Programme
Candidates who satisfy the eligibility condition in Cl.1.1. are eligible to apply for Ph.D. Programme.
2.1.1 Candidates under full time shall do research work in the University and they should be present in the University during working hours and be available for Curricular, Co-curricular and all related activities. They should necessarily sign in the attendance register on all working days kept in the concerned department other than those days of approved leave.
2.1.2 If the candidates already have a valid score in GATE/CSIR-UGC- NET/ SLET Examination, they become automatically eligible for admission to the full time Ph.D. programme in the respective discipline (available in the University).
2.1.3 Such candidates who are not employed elsewhere but desirous of pursuing M.S. (by Research) / Ph.D. Full time shall enroll under this category
2.2 Part-Time M.S/.Ph.D. Programme
The following categories of candidates are eligible to apply under part-time programme. The candidate should have a minimum of two years of professional experience after receiving his/her concerned degree, as prescribed in Cl.1.1. before registration for the Ph.D. programme. Such candidates shall be:
iii) Candidates from Industrial laboratories
They will be governed by the same rules as above in Cl.2.2 (ii) part-Time candidates are expected to do research normally in their place of employment which should have necessary facilities to carry out the research in the chosen topic/area. However, there is a compulsory residential requirement of two semesters; namely, they shall be resident at this University either for undertaking the course work or for initiating the research work directly under the Supervisor/Co-Supervisor of this University. If the Supervisor is external to this University, the Scholar should work under the Co-Supervisor, who is internal
2.3 Change of Category
2.3.1 The change of category between internal and external and vice versa shall be permitted subject to the recommendation of the Doctoral Committee.
2.3.2 The change of category shall be approved by the Dean (Research), subject to the submission of necessary documents, along with the minutes of the Doctoral Committee.
3. Mode of Selection of Candidates for Research Degrees
3.1 The candidates interested in doing research in this University should apply in the prescribed application form issued by the University/can be downloaded from the University website (www.drmgrdu.ac.in). Incomplete applications will not be attended to. Normally the University will accept applications for Research Degrees twice in a year (January and July)
3.2 Incomplete applications will be summarily rejected without any intimation to the candidates
3.3 The applications will be processed by a committee to be constituted by the Dean (Research) and approved by the Vice Chancellor.
3.4 The Committee will scrutinize the applications, conduct test and interview for all eligible candidates. Based on the performance in the test and interview, the candidates shall be short listed. All short listed candidates would be intimated.
3.5 Entrance Examinations There shall be a written entrance examination for all candidates except those who have passed the GATE / NET examinations for and desirous of pursuing their M.S. (by Research)/ Ph.D. Programmes. The pattern of examinations shall be posted on our website. For those qualifying in the written entrance examination, a departmental valuation committee shall review the applicants. The minimum marks prescribed for admission to the M.S. (by Research)/ Ph.D. Programmes shall be relative but not less than an aggregate of 40%.
4.1 A Board of Research appointed by the Vice-Chancellor would review all the provisionally selected candidates, who shall then meet Research / Doctoral Committee with a proposal of their broad area of research. Dean (Research) may also invite prospective research guides for the first Doctoral Meeting. At this point of time, the Research /Doctoral Committee shall recommend the courses to be credited by the candidate and approve the broad area of research and the prospective research Supervisor.
4.2. The selected candidates can register provisionally for Ph.D. either in the semester commencing in January or in the semester commencing in July.
4.3. The date of Provisional registration will be the date of joining the programme as informed, to the candidate with a letter, through the respective Head of the department.
5. Place of Research
The place(s) of research in respect of Full-time/Part-time programmes are as under:
5.1 Full-time Programme
5.1.1 The Full-time programme shall be undertaken in the concerned University Departments
5.2 Part-time Programme
5.2.1 The place of research for teachers of Colleges/Institutions, as specified in Cl.2.2, shall be the College/Institution where the Supervisor is working, duly certified by the Co-Supervisor of this University
5.2.2 The facilities in Industrial Units / R&D Departments /Laboratories / Units of Government / Quasi Government / Recognized research laboratoriesmust be made available as part of the No Objection Certificate for such research Scholars. The nature of research facilities must be specifically mentioned in the No Objection Certificate (in the format provided)Nature of Research facilities must necessarily find expression in the No Objection Certificate.
6. Provisional Registration and Confirmation
6.1 Course work It is mandatory that, all those admitted to the M.S. (by Research) / Ph.D. programmes shall undergo course work to a minimum of 12 credits and 16 credits respectively for the M.S. / Ph.D. programmes as prescribed by the Research / Doctoral Committee. Such courses are designed at levels higher than the Master’s level or advanced Master’s level courses for Ph.D. candidates. Candidates may be allowed to credit regular courses given by institutions like, IIT, Madras, Anna University, Madras University and IIIT/M. The credits from such institutions can be transferred.
6.2. The Doctoral Committee of the Scholar will prescribe the syllabus for each theory paper for the course work, if such courses are not offered by the University and the institutions mentioned in Cl. 6.1.
6.3 Candidates with M.Phil. Degrees in Humanities and Sciences are exempted from Research Methodology paper but, in lieu of this, they should take one elective paper related to their area of research. Research Methodology is otherwise compulsory for all candidates. The remaining subjects shall be selected, related to their research field, as suggested by the Research/ Doctoral Committee.
6.4 Seminar: In addition to the course work, a seminar on the proposed research work shall be a requirement and given at any time during the second semester of course work.
6.5 All the above as assigned by the research/Doctoral committee constitute provisional registration for the research degree candidates. The course work and the seminar should be completed within one year of admission or during the time of residential requirement for external candidates.
The Scholar shall obtain a CGPA of 6.0 in the course work in order to become eligible for confirmation of provisional registration. If the candidate fails to obtain the required score in the course work, the candidate shall redo the same course or undertake one more course relevant to the area of research.
6.6 Only courses suggested and approved by the Research/Doctoral Committee shall be taken into account for this requirement. Any other course/s passed already by the Scholar prior to the provisional registration shall not be counted for the purpose
6.7. No change in the course work prescribed shall be permitted without proper reason and approval of the Doctoral Committee
6.8. If the Scholar fails to complete the course work in the prescribed time along with the seminar, appropriate action including the cancellation of the registration shall be taken by the Dean (Research) on the advice of the Research / Doctoral Committee.
6.9. Confirmation of Registration The provisional registration will be confirmed after the successful completion of their course work and the Seminar on the area / sub-area of proposed research work as had been recommended by the Doctoral Committee.
7. Duration of the programme
7.1. The duration for the submission of the Thesis is counted from the date of provisional registration.
7.2. Duration of the programme
8. Change of Category
8.1 A candidate is permitted to change his/ her category from part-time to Full-Time and vice versa, with the recommendation of the Research / Doctoral Committee,by an official order from the Dean (Research). The minimum and maximum will be calculated from the duration spent in the respective category and the remaining duration will be calculated proportionately.
8.2. The change of category is permissible only after the confirmation of the provisional registration
9. Break of Study
This should be accounted by proper supporting evidences. If a candidate happens to leave our country for any reason such period of absence should be informed and approved by the University. A Scholar should however, remit the prescribed fees for such period.
In exceptional circumstances, if the Doctoral Committee recommends and the Research Board deems it fit, a maximum grace period of two years, six months at a time, beyond the normal maximum period of Six (6) years in the case of full time Scholars and seven (7) years in the case of part time, may be granted by the Vice Chancellor. If a break of study in this University is effected for reasons of study/research abroad/in another Indian University, the period shall not be considered as break of study. In such cases however, penalty fees as prescribed from time to time shall be paid.
9.1 Request for such extension (six months at a time) shall be applied to the Dean (Research), with the recommendation of the Doctoral Committee, at least one month prior to the end of the maximum period or expiry of the previous extension.
9.2 If the Scholar fails to submit the Thesis within the extended period of two years, the registration shall be cancelled and his / her name be removed from the rolls of registration.
10. Doctoral Committee
There shall be a Doctoral Committee for every Scholar to monitor the progress of research work, and shall consist of the following members:
Supervisor / Co-Supervisor (if any)
Head of the Department
External Expert (External to the University)
Internal Expert (within the University)
10.1. For every Scholar, the Supervisor shall furnish for the purpose of constituting the Doctoral Committee a panel of six experts with doctoral qualification in the field of proposed research:
i) From the faculty members of the University
ii) Experts from R&D Departments of National Laboratories or any other research Laboratories / Universities Two members from the above will be recommended by the Head of the Department, as members (one within the University and one outside expert preferably within the City / State). The same rule is applicable for the Research Committee for M.S.(by Research).
10.2. The Supervisor of the Scholar shall be the Convener of the Research/Doctoral Committee
10.3. The Co-Supervisor, if applicable, shall also be a member of the Research / Doctoral Committee
10.4. If a Research / Doctoral Committee member is away from his/her place of work for a long period, the Supervisor shall request for an alternate member from the panel of experts submitted as per Cl. 10.1.
10.5. The Supervisor has to inform the Dean (Research) and also the Head of the Department (Coordinator) about the Research / Doctoral Committee meeting at least 10 days in advance so that the Head of the Department can coordinate with the concerned members to conduct a Research / Doctoral Committee meeting
10.6. The Research / Doctoral Committee should meet necessarily twice in a year (once in six months)
10.7. The Research / Doctoral Committee meeting should be conducted in July and in February with prior approval of the dates from the Dean (Research)
11. Progress Reports
11.1. It is mandatory to submit the Half-Yearly progress reports periodically to monitor the progress of research work. This shall be presented before the Research / Doctoral Committee
11.2. The progress report should consist of important research activities such as experiments conducted, data collected, including attendance at conferences, seminars, workshops and publications, if any
11.3. The progress report should be approved for its satisfactory nature, by all Research / Doctoral Committee members
11.4. The following should be monitored by the Dean of Research
v Attendance of the Scholar
v Payment of all dues to the University - periodic
v Course work completion
v Seminar 1 – on the proposed topic of research
v Completed Research work - publications – a minimum of 2 in Scopus rated journals
v Synopsis scrutiny–presentation – University standards – before sending to possible examiners
v Seminar 2 – Research work done by candidate
v Thesis scrutiny – to adhere to University standards, plagiarism ,if any, to be verified and noted
v Last Doctoral Committee meeting to examine thesis after receipt of reports of examiners
12. Cancellation of Registration
2.1. The Registration of a Scholar shall be cancelled, if:
a) He/she has exceeded the maximum period stipulated for the programme.
b) The Registration is liable for Cancellation by the Dean (Research) under the
When the Scholar has not paid the semester fees within the stipulated
v Candidates admitted in July semester should pay the fees before the end of August
v Candidates admitted in January semester should pay the fees before the end of February
v A grace period of 15 days may be permitted with a penalty of Rs.250/-
v Candidates admitted could withdraw within a period of 15 days after payment of fees; Tuition fees will be refunded in full except admission and other miscellaneous fees. Candidates intending to withdraw after this period will not be eligible for any refund.
12.3 When half-yearly progress reports are not submitted periodically,
12.4 When the progress of the Scholar is not satisfactory to the Research / Doctoral Committee as reported in the minutes and recommended by the committee,
12.5 When the Scholar wants to withdraw from the programme and request for cancellation by a letter
12.6 When thesis is not submitted within six months after the submission of synopsis without getting approval for any extension, Plagiarism is involved in the thesis,
12.7 Influencing Thesis examiners by the Scholar / Supervisor in favour of the thesis,
12.8 Any other violation of the rules and regulations of the Ph.D. programme
In all the above cancellation cases, the fees already paid shall not be refunded.
13. Recognition of Supervisor
13.1. The applicant Supervisor should possess Ph.D. degree in the relevant area of research in which he/she proposes to guide the Scholar, with at least two years of research experience after his / her Ph.D. with a minimum of two research publications in refereed national / international indexed journals to his / her credit after Ph.D.
13.2. The applicant for Supervisor recognition shall be working as a Full-time faculty in the University Departments or employed full time in well established Universities or National Laboratories or Industrial Research Laboratories
13.3. Recognition as Supervisor for guiding research work shall be issued on the recommendation of the Research Board and approval of the Vice Chancellor
13.4. Supervisors working in the recognized departments of University Colleges / Industrial units/R&D Departments / National Laboratories / Units of Government / Quasi Government or any other research laboratories/ non-recognized research departments of Colleges, without any experience in guiding doctoral research shall function as Co-Supervisor only
13.5. For interdisciplinary research that requires more than one expert, the Co-Supervisor shall be approved by the Research Board or the Dean (Research) with the approval of the Research / Doctoral Committee.
13.6. A Supervisor shall entertain fresh registration of Scholars under him/her up to one year prior to his/her superannuation or leaves service, and a Co-Supervisor is mandatory in such cases
13.7 Contact of Thesis examiners by the Supervisor/Co-Supervisor after the submission of Synopsis/Thesis of his/her Scholar in connection with the evaluation report shall lead to the withdrawal of his/her Supervisor-ship for a period of three years and he/she shall be debarred from guiding the Scholars for any research programme in the University till such period
13.8. A Supervisor shall be permitted to supervise only a maximum of six (6) Scholars for Ph.D. at any time as Supervisor/ Co-Supervisor and not more than 5 M.S. (by Research) Scholar inclusive of commitments elsewhere, as a Co-guide as well. (As per MHRD / UGC revised guidelines)
13.9. Age : The Supervisor /Co-Supervisor shall not enroll new candidates after the age of 68 years
14. Change of Supervisor
14.1 Change of Supervisor is not permitted under normal conditions
14.2. However, when a Supervisor is away from his/her work spot for more than six months and up to one year, the Supervisor shall continue to supervise the Scholars. But, there will be a Supervisor-in-charge nominated by the Dean (Research) at the request of the Supervisor and with the approval of the Research / Doctoral Committee. The Supervisor-in-charge will function till the Supervisor returns
14.3. When the Supervisor is away from his/her work spot for more than one year, an alternate Supervisor shall be nominated in consultation with the Supervisor and with the approval of the Vice Chancellor
14.4. When the Supervisor is not satisfied with the performance of the Scholar, the Supervisor can withdraw from guiding the Scholar further. In Such cases, an alternate Supervisor will be nominated by the Dean (Research) in consultation with the Head of the department and the approval of the Vice Chancellor.
14.5. When the Scholar is not satisfied with the guidance of the Supervisor, the change of Supervisor will be considered by the Research Board and a decision will be taken on the merits of the case
15. Submission of Synopsis
15.1. A Scholar shall be permitted to submit the synopsis three months prior to the completion of the minimum duration of the programme.
15.1.1 Synopsis Structure
Cover / Title Page Appendix–I (Refer Downloads for Specimen)
Bonafide Certificate Appendix–II (Refer Downloads for Specimen)
Declaration by Scholar Appendix–III (Refer Downloads for Specimen)
Synopsis of work done by author in single line spacing – (Objectives, theoretical and experimental observations, inferences and conclusions)
References Appendix–IV (Refer Downloads for Specimen)
Selected Tables & Figures, if any
List of publications made by the author . Appendix–V (Refer Downloads for Specimen)
15.2. The Synopsis shall be accepted only when the Scholar has published atleast, one paper in a national journal and one paper in an international journal (SCOPUS rated). He should also have delivered a seminar on his research, prior to the submission to the thesis.
15.3. A copy of the Synopsis shall be submitted to the Research/Doctoral Committee in the prescribed format through the Supervisor (and Co-Supervisor, if applicable) for approval
5.4. After the approval of the synopsis by the Research / Doctoral Committee, six copies of the synopsis and one soft copy should be submitted to the Dean (Research), along with a list of six (6) examiners who are experts in the field of research of the Scholar, three (3) from India and three (3) from abroad. No two examiners shall be from the same institution. Full details of the examiners such as their designation, place of employment / affiliation, e-mail id, present address, contact phone number of each examiner and their publications / research guidance, are furnished.
15.5. The fees prescribed for submission of synopsis and thesis should be paid as prevailing at the time of submission.
16. Submission of Thesis
16.1. The Scholar should submit his / her thesis not later than six months after Submission of Synopsis and before the expiry of minimum period of Research prescribed
16.2. The Scholar should submit five (5) copies of the Thesis along with a soft copy.
16.3. The thesis should be in an organized and Scholarly fashion.
16.4. The thesis should contain original research work of the Scholar leading to the discovery of new facts and techniques. The thesis should demonstrate a quality contribution to the advancement of knowledge and the Scholar’s ability to undertake sustained research
16.4.1 All theses submitted to the Dean (Research) needs to be submitted after a plagiarism check through TURNITIN.com. Plagiarism could be accepted /allowed upto 10% (A copy of this report would be sent to the examiners, so that they may examine it for its implication on the quality/originality of the thesis); beyond which the thesis, shall stand rejected or if the Doctoral Committee feels, could be re-submitted after suitable corrections. This check with the plagiarism report shall only then be ready for dispatch to the external examiners.
16.5. A Title page of the thesis, cover, format etc. should strictly conform to the format of presentation as prescribed by the University (Appendix)
16.6. The thesis should carry a declaration by the candidate (Appendix) and a certificate duly signed and forwarded by the Supervisor (Appendix)
16.7. The thesis should not be hard bound and it should have a thin and flexible cover.
16.8. No Candidate shall ordinarily be permitted to submit the thesis after a period of 6 Years in the case of full-time research Scholars and 7 Years in the case of Part-time research Scholars.
16.9. The University, for valid reasons and on the recommendation of the Supervisor and the Research / Doctoral Committee may grant an extension of time for not more than two years in all, and within six months for each extension of time.
16.10. A Scholar who is not able to submit the thesis after the grant of extension of two years shall have his/her registration cancelled.
16.11. The extension of six monthly installment at a time, shall be granted only after monitoring the progress by the Research/Doctoral Committee, and if the progress is unsatisfactory the Research/Doctoral Committee can decide even to cancel the registration.
16.12. A penalty will be levied for each installment of extension and the amount of penalty will be fixed by the University from time to time.
16.14. The Thesis/Synopsis should be written in English (for subjects other than languages)
16.15. Submission before the minimum period prescribed will not be entertained.
16.15.1. Notwithstanding anything contained in this regulation, regarding the minimum period of research to be put in by candidates before becoming eligible to submit their thesis for the degree, it shall be competent for the Board of Research to permit candidates to submit their thesis earlier by a period of not exceeding six months with the approval of the Vice Chancellor, definitely not earlier than two years.
16.15.2. Request for early submission from candidates should be accompanied by
(a) The recommendations of the Supervisor for relaxations based on the satisfactory completion of the research work for the thesis topic with evidence that the candidate has been working consistently even prior to his provisional registration for the Ph.D. degree on the topic of his research and,
(b) Evidence of having completed the required work for the thesis by way of at least two publications in the topic of Ph.D. research in recognized, referred (or) accredited journals as first author after one year of his/ her provisional registration. (Cl. 15.2)
(c) It must receive the approval of the Board of Research
17.1. A Candidate who has not submitted the thesis at the end of the maximum required period and even after extension being granted, may choose to re-register under the same Supervisor in the same topic with the prescribed fees in continuation of the date of expiry of the maximum period as prescribed. In such cases, the re-registered candidate shall be permitted to submit his/her thesis after a period of one year but not later than two years. For re-registered candidates with change of Supervisor and/or topic of the thesis the required period would be similar to that of freshly registered candidates.
18. Adjudication of Ph.D. thesis
18.1 Panel of examiners during the submission of synopsis, the Supervisor is required to submit a panel of examiners for the candidate in consultation with the other members of the Doctoral Committee in a sealed cover to the Dean (Research) in the prescribed format. In case the Supervisor fails to provide the list of examiners even after two monthly reminders, then, the concerned Head of the Department may be requested to provide the list of examiners.
18.2 Board of Examiners
The Vice Chancellor may appoint a Board of Examiners for valuation of the thesis consisting of the Supervisor as the Convener and two other external examiners, one from within India and the other from outside India, from the panel of three in each category, submitted by the Supervisor and recommended by the Doctoral Committee. The Vice Chancellor may decide to change the panel suggested by the Supervisor, if, and when, necessary.
Provided further, that no close or immediate relative of the candidate/ Supervisor is appointed as an examiner.
18.3 Evaluation of the Thesis
18.3.1. The thesis shall be scrutinized by a scrutiny committee constituted by the Vice Chancellor to assess the overall work, and the quality of presentation of the Thesis. If there is any deviation, it shall be rectified by the Scholar in consultation with the Supervisor and with the approval of Dean (Research), before despatch to Examiners.
18.3.2. The thesis shall be referred to two examiners (one from India and another from Abroad) nominated by the Vice Chancellor from the Panel of examiners recommended by the Doctoral Committee. If necessary, the Vice Chancellor may also nominate the examiners from outside the panel.
18.3.3. The Examiners shall send his/her willingness to evaluate the thesis within one month from the date of receipt of the synopsis.
18.3.4. The Board of examiners appointed shall value the thesis and send a report on the basis of the merit of the thesis for the award of the Ph.D./M.S. degree.
18.3.5. The Examiners may be requested to send the evaluation report in the prescribed format within two months from the date of the receipt of the thesis.
18.3.6. The Dean (Research) will take necessary steps, if there is no proper response from the examiners within the prescribed time request the Vice Chancellor to recommend another Examiner out of the panel and send the thesis for this Examiner
18.3.7 The Examiner shall include in his/her report an overall assessment, placing the thesis in any one of the following categories.
(a) The thesis can be accepted in the present form and based on the standard; it can be classified as “Highly Commended / Commended”
(b) The thesis can be accepted after the incorporation of the corrections indicated in the report and to place the corrected copy for the public Viva voce Examination Board, but the corrected thesis need not be sent to the examiner for re-evaluation
(c) The corrections and modifications suggested by the examiner should be incorporated and the corrected thesis shall be sent to the examiner for evaluation and recommendation
(d) The thesis is rejected for the reasons set out in the detailed report (detailed report shall be sent by the examiners).
(e) The Examiner shall also enclose a detailed report for the classifications as in (a), (b), (c) & (d) in about 200 to 300 words
18.3.8. If both the examiners recommend for the award of the degree, thesis shall be provisionally accepted. Any revision, modification etc.,suggested by the examiners shall be carried out before the public viva voce examination.
18.3.9. If any examiner recommends any revision in the thesis, the Scholar shall be permitted only once to revise and resubmit the thesis within 6 months, and the revised thesis shall be referred to the same examiner only when the Examiner insists for such action. The recommendation either for the award or for the rejection will be accepted.
18.3.10. If one examiner recommends for the award of the degree while the other recommends rejection, the thesis shall be referred to the third examiner who shall be nominated by the Vice Chancellor. If two of the three examiners recommend the award of the Degree, the thesis shall be provisionally accepted.
18.3.11. If both the Examiners recommend rejection, the thesis shall be rejected and the registration of the Scholar shall stand cancelled.
18.3.12. If the Examiner does not insist to send the thesis back to him/her, when all the corrections in the thesis have been carried out, the thesis shall be referred to the Doctoral Committee, to ascertain whether the corrections pointed out by the Examiners have been carried out.
18.3.13. Individual cases which are not covered by the above clauses shall be referred to the Vice Chancellor for a final decision.
19. Public viva voce Examination
19.1. A candidate whose thesis has been recommended for the award of the degree by the Board of External Examiners who valued the thesis, shall submit himself/herself to a public viva voce Examination, conducted by the Supervisor, one External Examiner appointed by the Vice Chancellor from the institution along with the Indian Examiner. The Supervisor of the thesis will be the Convener and the Head of the concerned Departments of the University will be the Coordinator for the Viva voce examination
19.1.1 Procedure for the conduct of the viva voce
v The viva voce examination shall be public with the participation by invitation of (i) HOD of the concerned Department(s); (ii)the thesis Supervisor(s); (iii) Indian Examiner of the thesis; (iv) Local Examiner chosen; (iv) University students and other Faculty from Dr. M.G.R. Educational and Research Institute, (Deemed University) and other institutions. Circulars of invitation announcing the date and time, venue and name of the Scholar Candidate, his Department and Faculty and the title of the thesis shall be displayed in the University notice boards and the website. In addition it may be sent to other Institutions of interest in the thesis materials.
v The Audio-Visual to be checked before starting the presentation.
v If the Topic is of Inter-Disciplinary in nature, the Faculty Representative from both the disciplines should be invited for Public Viva voce.
v Names, Designation and Signatures of the members who attend the viva voce to be obtained in a register.
v Head of the Department (Convener of the doctoral Committee) shall welcome all present. .
v Head of the Department shall announce the name of the candidate, field of research of the candidate, the thesis title / topic and the dates of acceptance of the thesis and the names of the Viva voce Examiners.
v Head of the Department shall after introducing the thesis Supervisor, the external and internal examiners for the Viva voce only by name, their broad areas of specialization and Institution affiliation, requests the candidate to start his presentation.
v The candidate’s presentation shall last around 30 minutes followed by questioning or clarifications raised by the thesis examiners. Examiners must question in depth on the possible deficiencies, possible improvements in a highly critical manner.
v After this session, there would be an open discussion / clarification session, in which the audience could participate with questions to the candidate.
v Audience and the candidate could now withdraw from the Viva voce room, allowing the examiners to complete the formalities keeping in mind fairness to the reputation of the university’s doctoral/research program, as needed by the statutory requirements.
19.2. When the Indian Examiner is not available to conduct the public viva voce Examination due to any reason, the Vice Chancellor will appoint a suitable Examiner in place of the Indian Examiner.
19.3. A copy of the thesis of the candidate appearing for the public Viva voce Examination shall be available in the concerned department for perusal of those interested in the thesis before the conduct of the public Viva voce Examination, together with appropriate public notice issued by the Supervisor for the purpose. The Supervisor shall convey to the University the result of such public Viva voce Examination duly endorsed by the other members of the board together with a list of participants in the examination with their signatures/ designations and addresses. A candidate who is successful at the public Viva voce examination shall be declared to have been qualified for the Ph.D. /M.S. degree. The Vice- Chancellor shall seek the ratifications of the Board of Management for the same in due course.
19.4. If for any reason, the Supervisor is unable to conduct the public Viva –voce examination within two months after the approval of the consolidated report on the Thesis, the Vice Chancellor may appoint a suitable Examiner in his/her place A candidate who is not successful at the public Viva voce examination, as per the opinion of the board, he/she may be permitted to take the same on a 2nd occasion, after the expiry of three months. If he/she is not successful at the public Viva voce examination, the degree will not be awarded to him/her. Signature and designation of the Faculties who had attended and others who had participated in such viva voce examination should be obtained, for records.
19.5 A copy of the thesis to be submitted to University Main Library .
No candidate shall be permitted to submit a thesis or to appear for the public Viva voce examination on more than two occasions.
20. Format of the Degree Certificate
20.1. The Ph.D. /M.S degree Certificate shall incorporate
(a) The Title of the Thesis as found in the Thesis cover Submitted by the candidate.
(b) Name of the Scholar as indicated in the provisional registration for the Research degree, as found in his qualifying degree certificate. In case of the award of the Ph.D. degree for interdisciplinary research, certificate shall bear the subject of the candidate’s post graduate degree and the discipline of the department in which the candidate has conducted his/her doctoral research mentioning them as inter-disciplinary. The Faculty for the award of the Ph.D. degree shall normally be based on the PG qualification of the Scholar / Supervisor’s department, except in the case of the inter-disciplinary projects in which case the Faculty of the Supervisor shall alone be accepted.
21. Publications of the Thesis
21.1 A Thesis whether approved or not, shall not be published in full without the permission of the University and the University may grant permission for publication under such conditions as it may impose. But papers arising out of the Thesis may be published by the Scholar and the Supervisor, with due acknowledgement being given to Dr. M.G.R. Educational and Research Institute.
21.2. All administrative work from the initiation of provisional registration till the conduct of Viva voce shall be the responsibility of the Dean (Research). Once the viva voce examination work is completed, the work related to the award of the Degree, Provisional Certificate and the Degree Certificate will be the sole responsibility of the Controller of Examinations.
22. Act of Plagiarism
22.1 In the case of Scholars who have committed the act of plagiarism, his/her Thesis/degree shall be forfeited and his/her research registration shall be cancelled and he/she shall be debarred to register for any other programme in the University, all after proper enquiry.
22.2 For the abetment, if any, of above such action the recognition of his/her Supervisor-ship shall be withdrawn and he/she shall be debarred from guiding the Scholars for any research programme.
23. Transitory Provision
The Scholar shall be governed by the regulations as in force from time to time. The Supervisors and Scholars will be informed if there is any change in the regulations.
24. Power to Modify
Notwithstanding all that has been stated above, the Board of Management has the right to modify any of the above regulations from time to time.
APPENDIX-I (for Thesis)
EDUCATIONAL AND RESEARCH INSTITUTE
(u/s 3 of the UGC Act, 1956)
CHENNAI – 600 095
FUNCTIONS OF THE RESEARCH / DOCTORAL COMMITTEE
1. To discuss, advise and recommend on all matters pertaining to the candidate’s research from provisional registration till the submission and acceptance of the thesis.
2. To recommend course-work including a course on Research Methodology to be undertaken by the candidate during the first year of his/her provisional registration, in the light of his/her attainment with a view to fulfilling the requirement of research.
Such courses of instruction may be given as short-term courses lasting for one semester on such subjects as may be chosen by the Research/Doctoral Committee. They may be advanced lecture courses available in this University or in any other approved institute or laboratory related ones.
3. To suggest courses offered by other universities like Anna University, IIT Madras, University of Madras, IIIT/M and CLRI.
4. To recommend the confirmation of the provisional registration of a candidate when he / she completes such courses, at the end of the first year of provisional registration along with the marks/grades obtained by the Scholar and to report to the University on the fitness or otherwise of the candidate to proceed with his/her research work for the M.S. / Ph.D.
5. In case, where a candidate is not approved at the end of the first year by the Research/Doctoral Committee/University, it may recommend that the candidate should undertake, additional course work / examination for a further period of not exceeding six months, at the end of which he/she shall be examined again; and if found fit, his/her provisional registration will be confirmed and he/she will be permitted to proceed with his/her research work.
A Candidate who is not found fit even after the additional course and re-examination, may advise the cancellation of the provisional registration. Any advanced on-line courses (e.g., MIT, Harvard, IIT, Stanford etc.) may also be recommended but followed by a proper adjudication of examinations given on the suggestion of the RC/DC.
6. To monitor the performance of the candidates in seminars given by the candidate
7. To monitor the candidate’s report of the research work as per the rules and regulations periodically by directing him / her
a. To submit reports once in six months positively to the University on the progress in research work in the prescribed format
b. To ensure he/she has completed the stipulated residential requirements needed by the University’s Rules and Regulations.
c. To conduct and supervise a presentation by the candidate of the final draft of his/her proposed thesis for approval before the submission of synopsis of the thesis to the University and to give a certificate to this effect to be submitted along with the synopsis.
8. To approve the panel of six names (three from abroad and three from within India) given by the Supervisor as forwarded by the Head of the Department or suggest a new panel for appointment as examiners by the University, for evaluating the thesis and for conducting the public Viva voce examination, taking special care to see that none of the names so suggested is an immediate relative of the candidate/ Supervisor.
Provided, that persons suggested for appointments as examiners would hold Ph.D. degrees, with teaching and /or research experience of at least 10 years at the post-graduate level with research publications in standard refereed research journals, national and international to their credit.
9. To critically assess the thesis examiners’ reports and recommend the award of Degree to the Board of Management, if the reports of the examiners are positive. In case, one of the reports is found to be negative, to suggest to Vice Chancellor, the need for a third evaluation of the thesis.
10. In case, both reports are negative, decision may be taken by Vice-Chancellor on the recommendation of the Doctoral Committee to either reject the thesis or provide an additional time period to the candidate and re-submit a revised thesis.
APPENDIX-II (for Thesis)
Progress Report of the M.S. / PH.D. Scholar (Refer Downloads for Specimen)
APPENDIX – III (for Thesis)
Format for Inter-Disciplinary Research Proposal (Refer Downloads for Specimen)
APPENDIX – IV (for Thesis)
SUGGESTIONS & GUIDELINES FOR THE PREPARATION OF THESIS
The Scholars are expected to follow the instructions given hereunder and adhere to them in the preparation of the Thesis. Non-compliance may result in the rejection of the Thesis being submitted.
2. Size of Thesis
The Thesis should not normally exceed 300 pages of typed matter (one side only) reckoned from the first page of Chapter 1 to the last page of the Appendices
3. Arrangement of the Contents of the Thesis
The sequence in which the Thesis material should be arranged and bound are as follows:
1. Cover Page and Title page
2. Declaration by the candidate
3. Bonafide Certificate by the Supervisor /Co- Supervisor
6. Table of Contents
7. List of Tables
8. List of Figures
9. List of Symbols and Abbreviations
12. References / Bibliography (Harvard Referencing Style)
13. List of Publications/Patents, if any
The Tables and Figures should be included at appropriate places
in the running text of the
4. Page Dimensions and Margin
The Thesis should be prepared on good quality white paper not lower than 80gsm. Standard A4 Size (297 mm x 210 mm) paper may be used for preparing the copies. The dimensions of the final Thesis (3 copies) report should be bound with calico cloth using flexible cover of thick white art paper. These copies are to be sent to the Examiners.
The final Thesis (at the time of submission) should have the following page margins:
Top edge : 30 mm
Bottom edge : 25 mm
Left side : 35 mm
Right side : 20 mm
All tables and Figures should conform to the margin specifications indicated Figures should be photographically or otherwise appropriately be reduced in size before placement.
5. Manuscript Preparation
While preparing the manuscript, care should be taken to ensure that all matter is typewritten in the same format as may be required in the final Thesis.
The Headings of all items listed in should be typed in capital letters without punctuation and centered 50 mm below the top of the page. The text should commence 4 spaces below this Heading. The page numbering for all items should be done using lower case Roman numerals and the pages thereafter should be numbered using Arabic numerals.
5.1. Cover Page & Title Page – A sample copy of the Cover page and Title page for the Thesis is shown in Appendix-V
5.2. Bonafide Certificate – The Bonafide Certificate shall be typed in double line spacing using Font Style Times New Roman and Font Size 14 as per the format shown in Appendix-VII
certificate shall carry the Supervisor’s signature with the Supervisor’s
5.3. Abstract – Abstract should be written in textual format in about 3-4 pages outlining the research, methodology, findings, a summary of conclusions. This shall be typed in double line spacing using Font Style Times New Roman and Font Size 14 bold.
5.4. Acknowledgement – Should be brief and not exceed a page when typed in double spacing. The Scholar’s signature can be at the bottom right hand corner above his/her name in capitals.
5.5. Table of Contents – The Table of contents should list all captions following it as well as any caption which precedes it. The title page, Bonafide Certificate and Acknowledgment will not be listed in the Table of Contents, the page numbers of which shall be in lower case Roman letters. (One and a half spacing should be adopted for typing the matter). A specimen copy of the Table Contents for the Thesis is given in Appendix – VIII.
5.6. List of Table – Use exactly the same captions as they appear above the Tables in the text. (One and a half spacing should be adopted for typing the matter)
5.7. List of Figures – Use exactly the same captions as they appear below the Figures in the text (One and a half spacing should be adopted for typing the matter)
5.8. List of Abbreviations and Symbols – Standard symbols, abbreviations, etc. should be used. The list should be arranged alphabetically with respect to the contents on the right side as shown in Appendix-IX (One and a half spacing should be adopted for typing the matter.
5.9 Chapters – The main text shall be divided into chapters, each chapter being be further divided into several divisions and sub-divisions.
v Each chapter should be given an appropriate title.
v Tables and Figures in chapters should be placed in the immediate vicinity of the
v Reference, where they are cited.
v Footnotes should be used sparingly, possibly avoided. They should be typed in single space placed underneath the very same page, which refers the detail quoted.
v Appendices should be numbered using Arabic numerals, e.g. Appendix I, Appendix II, etc.
v Appendices, Tables and References appearing in Appendices should be numbered / referred at appropriate places, just as in the case of Chapters.
v Appendices shall carry the title of the work reported and the same title shall be included in the Table of Contents
v The list of publications (those already published/accepted for publication in Journals and papers presented in Conferences/Symposia) by research Scholar during the period of research, shall be brought in the Appendix titled, as List of Publications and reported in the Table of Contents.
5.11 List of References – References to other researchers, either directly or indirectly, the origin of the material thus referred, should be indicated at appropriate places in the Thesis. The author’s publications during the period of research should not be included in the references and can be separately mentioned. A paper/monograph/book is referred by the name of the first author, the year of publication,(within brackets) at appropriate places in the Thesis. This may assume any one of the following forms.
Ø All bibliography, citation of references for all theses, both at the Master’s and Doctoral levels be advised to follow the Harvard Referencing System
Examples of Citation
An improved programme has been indicated (Steinfeld,T. et.al.,2006)
The listing should be typed 3 spaces below the Heading "References" in single spacing. The name of the author/authors should be immediately followed by other details and year of publication.
· Gopi Krishna, V 2010, ‘Evaluation of the Effect of MTAD in Comparison with EDTA when Employed as the Final Rinse on the Shear Bond Strength of Three Endodontic Sealers to Dentine’, Australian Endodontic Journal, vol. 4, no. 2, pp. 202-209
· Hill, P & Peterson, C 1992, Mechanics and Thermodynamics of Propulsion, 2ndedn, Addison-Wesley Publishing Co., Reading, Massachusetts
· Rajeswari, N 2009, ‘Bi-criteria Parallel Flow Line Scheduling using Hybrid Population based Heuristics’, International Journal of Advanced Manufacturing Technology, vol. 43, no. 7, pp. 8-10
· Ramesh, L, Chowdry, S P, & Chowdhury, S 2009, ‘Minimization of Power Loss in Distribution Networks by Different Techniques‘, International Journal of Electrical Power and Energy Systems Engineering, vol. 2, no.3, pp. 12-18
· Rao, P, Cyril Prasanna Raj, V & Ravi, S 2009, ‘Design and ASIC Implementation of Root Raised Cosine Filter‘, European Journal of Scientific Research, vol. 31, no. 3, pp. 10-15
· Saravanan, T S 2006, ‘Drink to Your Health’, The Hindu, 5 November, p.6
· Sivaprakasam, C 2009, ‘Recovering Biogas Energy through Anaerobic Waste Water Treatment using ABR’, International Journal of Innovation in Electrical Power System, vol. 1, no. 2, pp. 13-20
· Sreenivasan, R S, Krishna Moorthy, P & Deecaraman, M 2011 ‘Effect of Phoshatases Activity in the Hetopancreas and muscle of the Fresh Water Female Field Crab, Spiralothelphusa hydrodroma (Herbst) treated with cypermethrin’, International Journal of Pharmaceutical Science and Drug Research, vol. 3, no. 2, pp.123-126
· Este.J,WarrenCConnor,L,Brown,M,Pollard, R,O'Connor, T 2008, Life in the clickstream : the future of journalism. Media Entertainment and Arts Alliance, viewed 27 May 2009, <http://www.alliance.org.au/documents/foj_report_final.pdf>
5.12 Tables and Figures – “Table” means tabulated data in the body of the Thesis as well as in Appendices. All other material used in the body of the Thesis and Appendices like charts, graphs, maps, photographs and diagrams may be classified as Figures; and appropriately reduced to size of the thesis format.
v A Table or Figure including caption should be accommodated within the prescribed margin limits and appear on the page following the page where reference is first made.
v Tables and Figures on half page or less in length may appear on the same page along with the text. However, they should be separated from the text both above and below by double spacing.
v All Tables and Figures should be prepared on the same paper or material used for the preparation of the rest of the Thesis.
v Two or more small Tables or Figures may be grouped, if necessary, in a single page.
v Wherever possible, the photograph(s) shall be reproduced on a full sheet of photographic paper or colour Xerox.
v More than one photograph can be included in a page.
v Samples of Textile / Polyester / Fibre glass, and the like, if absolutely necessary, may be attached evenly in a page and fixed/pasted suitably are to be treated as Figures.
6. Typing Instructions
The impressions on the typed/Xerox/printed copies should be black in colour.
One and a half spacing should be used for typing the general text. The general text shall be typed in Times New Roman/Font Size 12. Single spacing should be used for typing:
Ø Long Tables
Ø Long Quotations
Ø Foot Notes
Ø Multiline Captions
Ø References / Bibliography
All quotations exceeding a line should be typed in indented space – the indentation being 15 mm from either side of the margin.
The format for typing Chapter Headings, Division Headings and Sub-division Headings are explained by the following illustrative examples.
Chapter Heading : Chapter I
Division Heading : 1.1 General
Sub-division Heading : 1.1.1. Literature Review
22.214.171.124 High Speed Compressor
The word chapter should be centered 50 mm down from the top of the page as shown above. Two spaces below, the title of the chapter should be typed centrally in capital letters. The text should commence 4 spaces below this title, the first letter of the text starting 10 mm inside from the left hand margin.
7. Numbering Instructions
7.1 Page Numbering
All page numbers (whether in Roman or Arabic numbers) should be typed without punctuation on the bottom right hand corner 20 mm from the bottom with the last digit in line with the right hand margin. The preliminary pages of the Thesis (such as Title page, Acknowledgement, Table of Contents, etc.) should be numbered in lower case Roman numerals. The title page will be numbered and taken as (i) but this should not be typed. The page immediately following the title page shall be numbered as (ii) and it should appear at the bottom right hand corner as already specified. Pages of main text, starting with Chapter 1 should be consecutively numbered using Arabic numerals.
7.2 Numbering of Chapters, Divisions and Sub-Divisions
The numbering of Chapters, Divisions and Sub-divisions should be done using Arabic numerals only and further decimal notation should be used for numbering the divisions and sub-divisions within the Chapter. For example sub-division 3 under division 2 belonging to Chapter 1 should be numbered as 1.2.3. The caption for the sub-division should immediately follow the number assigned to it.
Every Chapter commencing with the first Chapter should be serially numbered using Arabic numerals. Appendices, included if any, should also be numbered in an identical manner starting with Appendix 1.
7.3 Numbering of Tables and Figures
Tables / Figures appearing in the Thesis should bear appropriate numbers; the method for assigning such numbers is illustrated by an example: Thus, if a Figure in Chapter I, happens to be the second then assign 1.2 to that Figure as Fig.1.2. Identical rules apply for Tables except that the word Figure is replaced by the word Table, Table 1.2. If a table to be continued into the next page this may be done, but no line should be drawn at the bottom of the unfinished Table. The top line of the Table continued into the next page should, for example read Table 1.2 (continued) placed centrally.
7.4 Numbering of Equations
Equations appearing in each Chapter or Appendix should be numbered serially, the numbering should commence afresh for each Chapter or Appendix. Thus for example, an equation appearing in Chapter 1, if it happens to be the third equation of that Chapter should be numbered as (1.3) thus:
While referring to this equation in the body of the Thesis it should be referred to as Eqn. (1.3).
8. Binding Specifications
Thesis (5 copies) should be bound with calico cloth using flexible cover of thick white art paper. The cover should be printed in black letters and the text for printing should be identical to what has been prescribed for the title page.
The Final corrected copy of the Thesis should be reduced to A5 size with printing in black letters on both sides with hard bound binding in white colour and submitted after the Viva voce examination duly certified by the Supervisor and Co-Supervisor (if applicable), with his/her signature that all the corrections / modifications suggested by the Examiners have been incorporated in the Thesis. The fourth copy of the Thesis in A5 size should contain the Certificate (as applicable) given in Appendix and a Xerox copy of the minutes of the Oral Examination Board. These two items should be placed in between the Title page of the thesis and immediately before Bonafide Certificate.
Soft copy of the Thesis in Compact Disc format (2 Nos.) should be submitted for University archives, along with the A5 copy of the final corrected thesis.
APPENDIX – V (for Thesis)
APPENDIX – VI (for Thesis)
Declaration by the Candidate. (Refer Downloads for Specimen)
APPENDIX - VII (for Thesis)
A typical Specimen of Bonafide Certificate (Refer Downloads for Specimen)
APPENDIX – VIII (for Thesis)
A typical Specimen of Table of Contents for the thesis (Refer Downloads for Specimen)
APPENDIX – IX (for Thesis)
A typical Specimen of Abbreviations & Symbols for the thesis (Refer Downloads for Specimen)
APPENDIX – X (for Thesis)
A typical Specimen of Reference (Refer Downloads for Specimen)
APPENDIX – XI (for Thesis)
A typical Specimen of List of Publications (Refer Downloads for Specimen)