DEGREE OF DOCTOR OF PHILOSOPHY (Ph.D.)
AND MASTER OF SCIENCE (M.S) BY RESEARCH
are the definitions and nomenclature, in the regulations unless
otherwise specifically stated:
1.1. Definitions and Nomenclature
University means “Dr. M.G.R. Educational and Research Institute”
at Maduravoyal, Chennai - 600 095.
Research Board means the Board constituted by the Vice
Chancellor of the University to monitor the research activity of
the scholars and the University
Supervisor means a Faculty Member working in this University
“Joint Supervisor” or Co-Supervisor means a recognized
Supervisor to supervise the Scholar in an area of research which
requires more than one expert and also to supervise in the
absence or long leave of the regular Supervisor.
Programme means Master’s or Doctoral programme respectively,
leading to the award of M.S. MPhil, or Ph.D. in Engineering /
Technology / Architecture / Humanities & Science / Dental
Surgery / Medical and allied Medical Sciences/ Management
Studies as available in the various Faculties of the University.
of the department means the Head of the department of the area
Doctoral Committee means, a committee constituted by the
University, for each scholar, to monitor his / her research
activities periodically leading respectively to M.S., MPhil or
Ph.D. degrees. Number of Doctoral Committee members may be
restricted to four and in the case of inter-disciplinary
projects, an additional member could be inducted.
Course work means Theory/Practical (Laboratory) subjects that
are prescribed by the Research / Doctoral Committee of the
Scholar to undergo as a part of the research programme.
The degree of
Master of Science (M.S. by research)/Master of Philosophy (M.Phil.)/
Doctor of Philosophy (Ph.D.) is awarded to a candidate, who has
submitted his / her new findings in a Thesis on the basis of original
and independent research as per the regulations of this University. The
Thesis should make a positive contribution to the advancement of
knowledge which is approved / passed by a set of duly appointed
Examiners as per the rules and regulations of this University, after
completing all the requirements for the award of the said degree. The
thesis must be of publishable material in a Scopus rated journal or
development of new equipment, device etc of industrial relevance.
2.0. Eligibility Criteria / Formalities
2.1 For Admission
Educational qualifications are given below, with a minimum of 55% or a
6.0 CGPA in the qualifying degree;
relaxation of 5% of marks, from 55% to 50%, or an equivalent relaxation
of grade, may be allowed for those belonging to SC/ST/OBC(non-creamy
layer)/Differently-Abled and other categories of candidates as per the
decision of the Commission from time to time, or for those who had
obtained their Master's degree prior to 19th September, 1991. The
eligibility marks of 55% (or an equivalent grade in a point scale
wherever grading system is followed) and the relaxation of 5% to the
categories mentioned above are permissible based only on the qualifying
marks without including the grace mark procedures.
Qualification for Admission
M.S. (by Research)
Bachelor’s degree in Engineering & Technology /Architecture (or)
M.Sc. in Science of any University/ Institute recognized by the
Degree in the respective subject from institutions recognized by
M.Tech./ M.Sc. (Engg.) / M.S
Ph.D. degree in Engineering & Technology
M.E/M.Tech. /M.Sc. (Engg.) / M.S (By research) in the
relevant branch, from a recognized University/ Institute.
Ph.D. degree in
/ M.Phill., from a recognized University / Institute
Ph.D. degree in Humanities and Sciences
M.A./M.Sc./M.Com./M.Pharm./M.C.A.,M.Phil. / M.S.(By Research)
in the relevant branch, from a recognized University/ Institute.
Ph.D. degree in Management Studies.
MBA/Post Graduate diploma in Business Management (or)
Administration awarded by Indian Institute of Management (IIM)
or equivalent from a recognized University/ Institute.
Ph.D. degree in Medicine/Dental Surgery
MDS or equivalent from a recognized
degree in Medical Sciences
M.D./M.S. or equivalent from a recognized
Ph.D. in Allied Health Sciences - Nursing, Physio-therapy, Sports
Masters degree or equivalent from a recognized University or
Institute in the specialties.
* Minimum marks required in the qualifying examination
qualifying degree is MS the clause specifying the minimum marks does
obtained their degrees from foreign countries should get equivalence
certificate from Association of Indian Universities, New Delhi
Candidates who have passed their course work with 55% marks in aggregate
or its equivalent grade B and completed their MPhil degree are eligible
for PhD admission.
If the MPhil dissertation of our University has been evaluated, but
Viva-voce is pending, the person may be admitted for PhD.
2.2. Supervisor for Research
for M.S./MPhil/Ph.D. scholars shall be University approved faculties.
Those intending to guide shall make a formal application in the format
(which can be downloaded). Only after the University accepts them as
Supervisor, any Scholar seeking admission can have their applications
processed. The external supervisors are not allowed.
Full Time Ph.D. Programme
Candidates who satisfy the eligibility condition in Sec. 2.1 are
eligible to apply for Ph.D. Programme.
2.3.1. Candidates under full time shall do research work in
the University and they should be present in the University
during working hours and be available for Curricular, Co
-curricular and all related activities. They should necessarily
sign in the attendance register on all working days kept in the
concerned department other than those days of approved leave.
2.3.2. If the candidates already have a valid score in GATE/CSIR-UGC-
NET/SLET Examination, they become eligible for admission to the
full time Ph.D. programme in the respective discipline
(available in the University).
2.3.3. Such candidates who are not employed elsewhere but
desirous of Pursuing M.S. (by Research) / Ph.D. Full time, shall
enroll under this category.
Part-Time M.S./Ph.D. Programme
following categories of candidates are eligible to apply under
part-time programme. The candidate should have a minimum of two
years of professional experience after receiving his/her concerned
degree, as prescribed in Sec. 2.1 before registration for the Ph.D.
programme. Such candidates shall be:
Part time (Internal)
Candidates working in Dr. M.G.R. Educational and Research
Institute shall be enrolled under this category.
(Click here to download the Application form)
Candidates working in R&D Departments/National
Laboratories/Units of Government/quasi Government (or) any other
research laboratory, which are recognized by the University and
sponsored by their respective employers.
the case of all inter / institutional candidates; a MoU should
exist between the organization and this University for the
eligible candidate to apply/register for research at Dr. M.G.R.
Educational and Research Institute.
Candidates from Industry/ National laboratories
will be governed by the same rules as above in Sec.2.4 (ii).
Part-Time candidates are expected to do research normally in
their place of employment which should have necessary facilities
to carry out the research in the chosen topic/area. However,
there is a compulsory residential requirement of two semesters;
namely, they shall be resident at this university either for
undertaking the course work or for initiating the research work
directly under the Supervisor/Co-Supervisor of this University
3.0. Ph.D. Programme
This programme is offered in the following Faculties of this
University in the respective Departments.
Humanities & Sciences
English / Mathematics / Physics/ Commerce/
Chemistry / Bio-Technology
Social Justice and Empowerment
Disability Studies / Women Empowerment /
Rights / Social Justice
Engineering & Technology
Engineering / Mechanical Engineering /
Electrical and Electronics Engineering /
Electronics and Communication Engineering
Electronics and Instrumentation Engineering /
Computer Science and Engineering /
Information Technology / Chemical
Engineering / Industrial Biotechnology
Medicine and Allied Health Sciences
specialties, Nursing, Physiotherapy and Sports Medicine
4.0. Mode of Selection of Candidates for Research Degrees
The candidates interested in doing research in this University
should apply in the prescribed application form issued by the
University. Incomplete applications will not be attended to.
Normally the University will accept applications for Research
Degrees twice in a year (January and July)
Incomplete applications will be summarily rejected without any
intimation to the candidates.
applications will be processed by a committee to be constituted by
the Dean (Research) and approved by the Vice Chancellor.
committee will scrutinize the applications, conduct test and
interview for all eligible candidates. Based on the performance in
the test & interview the candidates shall be short listed. 4.1.4.
All short listed candidates would be intimated.
Entrance Examinations: There shall be a written entrance
examination for all candidates desirous of pursuing their M.S. (by
Research) / MPhil/Ph.D. Programmes.
The syllabus of the Entrance Test shall consist of 50% of
research methodology and 50% shall be subject specific.
An interview/viva-voce to be organized when the candidates are
required to discuss their research interest/area through a
presentation before a duly constituted Department Research
The interview/viva voce shall also consider the following
aspects, viz. whether: (a) the candidate possesses the competence
for the proposed research; (b) the research work can be suitably
undertaken at the University ; and (c) the proposed area of research
can contribute to new/additional knowledge.
The minimum marks prescribed for admission to the M.S. (by
Research) / MPhil/ Ph.D. Programmes shall be relative but not less
than an aggregate of 50% in the tests.
All provisionally selected candidates shall then meet Research /
Doctoral Committee with a proposal of their broad area of research.
Dean (Research) may also invite prospective research guides for the
first Doctoral Meeting. At this point of time, the Research /
Doctoral Committee shall recommend the courses to be credited by the
candidate and approve the broad area of research and the prospective
The selected candidates can register provisionally for Ph.D.
either in the semester commencing in January or in the semester
commencing in July.
The date of Provisional Registration will be the date of joining
the programme as informed, to the candidate in writing and through
mail, through the respective Head of the department.
6.0. Place of Research
place(s) of research in respect of full-time/part-time programmes
are as under:
The Full-time programme shall be undertaken in the concerned
Only Internal Supervisors are allowed.
The facilities in Industrial Units / R&D Departments /
Laboratories / Units of Government / Quasi Government / Recognized
Research laboratories must be made available as part of the No
Objection Certificate for such research scholars. The Nature of
Research facilities must be specifically mentioned in the No
Objection Certificate (in the format provided) Nature of Research
facilities must necessarily find expression in the No Objection
7.0. Provisional Registration and Confirmation
work: It is mandatory that, all those admitted to the M.S. (by
Research) / MPhil / Ph.D. programmes shall undergo course work to a
minimum of 16 credits, 8 credits and 12 credits respectively for the
M.S. /MPhil/ Ph.D. programmes as prescribed by the Research /
Doctoral Committee. Such courses are designed at levels higher than
the Master’s level or advanced Master’s level courses for Ph. D.
candidates. Candidates may be allowed to credit regular courses
given by institutions like IIT, Anna University, Madras University
and the credits from such institutions can be transferred, if
suitable, with the recommendation of the Doctoral Committee.
Credit requirement including course work for MPhil is 24 credits.
Doctoral Committee of the Scholar will prescribe the syllabus for
each theory paper for the course work, if such courses are not
offered by the University and the institutions mentioned in Sec. 7.1
Candidates with M. Phil. Degrees in Humanities and Sciences are
exempted from Research Methodology paper, if undertaken in M.Phil.,
but, in lieu of this, they should take one elective paper related to
their area of research. Research Methodology is otherwise compulsory
for all candidates. The remaining subjects shall be selected as
related to their research field as suggested by the Research /
candidates admitted to the MS (by Research) M.Phil. and Ph.D.
programmes shall be required to complete the course work prescribed
by the Department during the initial one or two semesters.
M.Phil./Ph.D. scholar has to obtain a minimum of 55% of marks in the
course work in order to be eligible to continue in theprogramme and
submit the dissertation/thesis.
In addition to the course work, a seminar on the proposed research
work shall be a requirement and given at any time during the second
semester of course work.
above as assigned by the Research/Doctoral committee constitute
provisional registration for the research degree candidates. The
course work and the seminar should be completed within one year of
admission or during the time of residential requirement for external
candidates. The Scholar shall obtain a CGPA of 6.0 in the course
work in order to become eligible for confirmation of provisional
registration. If the candidate fails to obtain the required score in
the course work, the candidate shall redo the same course or
undertake one more course relevant to the area of research.
courses suggested and approved by the Research/Doctoral Committee
shall be taken into account for this requirement. Any other course/s
passed already by the scholar prior to the provisional registration
shall not be counted for the purpose.
in the course work prescribed shall be permitted without proper
reason and approval of the Doctoral Committee.
scholar fails to complete the course work in the prescribed time
along with the seminar, appropriate action including the
cancellation of the registration shall be taken by the Dean
(Research) on the advice of the Research / Doctoral Committee.
Confirmation of Registration: The provisional registration will be
confirmed after the successful completion of their course work and
the Seminar on the area / sub-area of proposed research work as had
been recommended by the Doctoral Committee.
Duration of the
duration for the submission of the Thesis is counted from the date
of Provisional registration Provided, the women candidates and
Persons with Disability (more than 40% disability) may be allowed
a relaxation of one year for M.Phil and two years for Ph.D. in the
maximum duration. In addition, the women candidates may be provided
Maternity Leave/Child Care Leave once in the entire duration of
M.Phil/Ph.D. for up to 240 days.
8.2. Duration of the programme
Engineering and Technology/Dental Surgery/Medical/ and
Allied Para-Medical/Architecture Programmes
Humanities and Sciences, (M.A/ M.Sc.,/M. Pharm.)
Computer Applications and
Management Studies (MCA/MBA)
M.S. (by Research) Engineering
M.S (by Research)- Humanities and Sciences, Computer
Applications and Management Studies
9.0. Change of Category
candidate is permitted to change his/her category from part- time to
full-Time and vice-versa, with the recommendation of the Research /
Doctoral Committee, by an official order from the Dean (Research).
The minimum and maximum period will be calculated from the duration
spent in the respective category and the remaining duration will be
change of category is permissible only after the confirmation of the
change of category shall be approved by the Dean (Research), subject
to the submission of necessary documents, along with the minutes of
the Doctoral Committee.
10.0. Break of Study
should be accounted by proper supporting evidences. If a candidate
happens to leave our country for any reason, such period of absence
should be informed and approved by the University. A scholar should
however, remit the prescribed fees for such period. If a break of
study in this University is affected for reasons of Study/research
abroad/in another Indian University, the period shall not be
considered as break of study. In such cases however, penalty fees as
prescribed from time to time shall be paid.
of Research Period
exceptional circumstances, if the Doctoral Committee recommends and
the Research Board deems it fit, a maximum grace period of two
years, six months at a time, beyond the normal maximum period of Six
(6) years in the case of full time scholars and seven (7) years in
the case of part time, may be granted by the Vice Chancellor
for such extension (six months at a time) shall be made to the Dean
(Research), with the recommendation of the Doctoral committee, at
least one month prior to the completion of the maximum period or
expiry of the previous extension.
scholar fails to submit the Thesis within the extended period of two
years, the registration shall be cancelled and his/her name be
removed from the rolls of registration.
11.0. Doctoral Committee
be a Doctoral Committee for every scholar to monitor the progress of
research work, and shall consist of the following members:
Supervisor / Co-Supervisor (if any)
of the Department
External Expert (External to the University)
Internal Expert (within the University)
Scholar, the Supervisor shall furnish for the purpose of
constituting the Doctoral Committee a panel of six experts with
doctoral qualification in the field of proposed research :
From the faculty members of the University
Experts from R&D Departments of National Laboratories or any
other research Laboratories / Universities Two members from
the above will be recommended by the Head of the Department,
as members (one within the University and one external
expert preferably within the City / State). The same rule is
applicable for the Research Committee for M.S. (by Research)
and for MPhil.
Supervisor of the scholar shall be the Convener of the Research /
Co-Supervisor, if applicable, shall also be a member of the Research
/ Doctoral Committee.
Research / Doctoral Committee member is away from his/her place of
work for a long period, the Supervisor shall request for an
alternate member from the panel of experts submitted as per Sec.
Supervisor has to inform the Dean (Research) and also the Head of
the Department (Co-coordinator) about the Research / Doctoral
Committee meeting at least 10 days in advance, so that the Head of
the Department can coordinate with the concerned members to conduct
a Research / Doctoral Committee meeting.
Research / Doctoral Committee should meet necessarily twice in a
year (once in six months)
Research / Doctoral Committee meeting should be conducted in July
and in January with prior approval of the dates from the Dean
Advisory Committee (RAC) :
constituted by the Vice-Chancellor with Experts in Research and
Academics. The committee will advise the Dean (Research) in matters
referred by the Vice Chancellor.
12.0. Progress Reports
mandatory to submit the Half-Yearly progress reports periodically to
monitor the progress of research work. This shall be presented
before the Research / Doctoral Committee.
progress report should consist of important research activities such
as experiments conducted, data collected, including attendance at
conferences, seminars, workshops and publications, if any
progress report should be approved for its satisfactory nature, by
all Research / Doctoral Committee members.
the progress of the research scholar is unsatisfactory, the
Research/Doctoral Committee shall record the reasons for the same
and suggest corrective measures. If the research scholar fails to
implement these corrective measures, the Research/Doctoral Committee
may recommend to the University with specific reasons for
cancellation of the registration of the research scholar.
following should be monitored by the Dean (Research)
Attendance of the Scholar
Periodic Payment of all dues to the University
Course work completion
Seminar 1 - on the proposed topic of research
Completed Research work - publications - a minimum of 2
in Scopus rated journals
Synopsis scrutiny-presentation - University standards –
before sending to examiners
Seminar on the Research work done by the candidate
before submission of synopsis
Thesis scrutiny - to adhere to University standards,
plagiarism, if any, to be verified and noted.
Last Doctoral Committee meeting to examine Thesis after
receipt of reports of Examiners.
13.0. Cancellation of Registration
The Registration of a scholar shall be cancelled, if: He/she has
exceeded the maximum period stipulated for the programme.
Registration is liable for cancellation by the Dean (Research) under the
When the Scholar has not paid the semester fees within the
stipulated period of time;
Candidates admitted in July semester should pay the fees
before the end of July.
grace period of 15 days may be permitted with a penalty of
Candidates admitted could withdraw within a period of 15days
after payment of fees; Tuition fees will be refunded in full
except admission and other miscellaneous fees. Candidates
intending to withdraw after this period will not be eligible
for any refund.
When half-yearly progress reports are not submitted
When the progress of the Scholar is not satisfactory to the
Research / Doctoral Committee as reported in the minutes and
recommended by the committee.
When the Scholar wants to withdraw from the programme and
request for cancellation by a letter.
When Thesis is not submitted within six months after the
submission of synopsis, without getting approval for any
Plagiarism is involved in the Thesis,
Influencing Thesis examiners by the Scholar / Supervisor in
favour of the Thesis,
Any other violation of the rules and regulations of the
the above cancellation cases, the fees already paid shall not be
14.0. Recognition of Supervisor
regular Professor/Associate/Assistant Professor of the university
with a Ph.D. degree with 2 years of research experience after PhD
and at least two research publications in refereed/scopus journals
may be recognized as Research Supervisor. Provided that in
areas/disciplines where there is no or only a limited number of
refereed journals, the Institution may relax the above condition for
recognition of a person as Research Supervisor with reasons recorded
full time regular teacher of the University can act as a supervisor.
The external supervisors are not allowed. However, Co-Supervisor can
be allowed in inter-disciplinary areas from other departments of the
same institute or from other related institutions with the approval
of the Research Advisory Committee.
activities in the Faculties of Medicine /Dental Surgery
Recognition of Departments as Research Centre
department offering UG course only and wants to carry out the
research activities shall do the following to get the
recognition as a Research Department:
a detailed request to the Registrar, containing (i)
Qualifications and experience of the faculty members available,
(ii) research publications, (c) existing available facilities,
viz., equipment and laboratory, etc;
on the request, a Committee will be constituted by the
The Committee shall visit the Department and submit a Report
with their recommendations to the Vice-Chancellor.
on the recommendations, Vice-Chancellor shall pass an order
recognizing the Department as a Research Centre.
Qualifications for Research Supervisor
mentioned in Sec.14.1; (or)
Faculty with at least 6 years of Post-graduate teaching
experience in the relevant discipline after having acquired
MD/MS/DNB/MDS or equivalent medical/dental qualifications with
at least four publications in peer-reviewed/scopus indexed
journals to his/her credit as principal author or
co-author as evidence of active research involvement; (or)
Faculty with at least 5 years of Post-graduate teaching
experience in the relevant discipline after having
acquired MD/MS/MDS or equivalent medical\dental qualification
with at least four publications in peer-reviewed/scopus indexed
journals to his/her credit as principal author or co-author as
evidence of active research involvement, in the case of those
possessing DM/MCh as additional qualifications.
Recognition as Supervisor for guiding research work shall be issued
on the recommendation of the Dean - Research and approval of the
Supervisors working in the recognized departments of National
Laboratories / Units of Government / Quasi Government or any other
research Laboratories without any experience in guiding doctoral
research shall function as Co-Supervisor only.
interdisciplinary research that requires more than one expert, the
Co-Supervisor shall be approved by the Research Board or the Dean
(Research) with the approval of the Research / Doctoral Committee.
Supervisor shall entertain fresh registration of scholars under
him/her up to two years prior to his/her superannuation or leaves
service, and a Co-Supervisor is mandatory in such cases. Age: The
Supervisor / Co-Supervisor shall not enroll new candidates on
attaining the age of 68 years.
of Thesis Examiners by the Supervisor/Co-Supervisor after the
submission of Synopsis/Thesis of his/her scholar in connection with
the evaluation report shall lead to the withdrawal of his/her
Supervisor-ship for a period of three years and he/she shall be
debarred from guiding the Scholars for any research programme in
the University till such period.
A Research Supervisor/Co-supervisor who is a Professor, at any given
point of time, cannot guide more than three (3)M.Phil. and eight (8)
Ph.D. scholars. An Associate Professor as Research Supervisor can
guide up to a maximum of two (2) M.Phil. and six (6) Ph.D. scholars
and an Assistant Professor as Research Supervisor can guide up to a
maximum of one (1) M.Phil. and four (4) Ph.D. scholars. This maximum
number does not include (i) number of candidates for whom a
Supervisor acts as Co-supervisor and/or the candidates who have
submitted the synopsis.
number of candidate for whom a Supervisor can act as a
Co-Supervisor shall not exceed four.
of relocation of an M.Phil/Ph.D. woman scholar due to marriage or
otherwise, the research data shall be allowed to be transferred to
the University to which the scholar intends to relocate provided all
the other conditions in these regulations are followed in letter and
spirit and the research work does not pertain to the project secured
by the parent institution/ supervisor from any funding agency. The
scholar will however give due credit to the parent guide and the
institution for the part of research already done.
15.0. Change of Supervisor
of Supervisor is not permitted under normal conditions
when a Supervisor is away from his/her work spot for more than six
months and up to one year, the Supervisor shall continue to
supervise the scholars. But, there will be a Supervisor-in-charge
nominated by the Dean (Research) at the request of the Supervisor
and with the approval of the Research / Doctoral Committee. The
Supervisor-in-charge will function till the Supervisor returns.
the Supervisor is away from his/her work spot for more than one
year, an alternate Supervisor shall be nominated in consultation
with the Supervisor and with the approval of the Vice-Chancellor.
scholar will be allowed to change his/her Supervisor only once
during his/her Research period.
the Supervisor is not satisfied with the performance of the scholar,
the Supervisor can withdraw from guiding the scholar further. In
Such cases, an alternate Supervisor will be nominated by the Dean
(Research) in consultation with the Head of the department and the
approval of the Vice Chancellor.
the scholar is not satisfied with the guidance of the Supervisor,
the change of Supervisor will be considered by the Research Board
and a decision will be taken on the merits of the case.
16.0. Submission of Synopsis
shall be permitted to submit the synopsis three months prior to the
completion of the minimum duration of the programme.
/ Title Page Appendix - I
Bonafide Certificate Appendix -II
Declaration by Scholar Appendix - III
Synopsis of work done by author in single line spacing -
(Objectives, theoretical and experimental observations,
inferences and conclusions)
References Appendix - IV
Selected Tables & Figures, if any
of publications made by the author Appendix - V
Synopsis shall be accepted only when the scholar has published at
least, one paper in a national journal and one paper in an
international journal (SCOPUS rated). He should also have delivered
a seminar on his research prior to the submission to the synopsis.
scholars should present at least one research paper in a
Conference/seminar before the submission of dissertation.
A copy of
the synopsis shall be submitted to the Research/Doctoral Committee
in the prescribed format through the Supervisor (and Co-Supervisor,
if applicable) for approval.
approval of the synopsis by the Research / Doctoral Committee, six
copies (6) of the synopsis and two soft copies should be submitted
to the Dean (Research), along with a list of six examiners who are
experts in the field of research of the scholar, three (3) from
India and three (3) from abroad. No two examiners shall be from the
same institution. Full details of the examiners such as their
designation, place of employment / affiliation, e-mail id, present
address, contact phone number of each examiner and their expertise/
publications / research guidance, are furnished.
prescribed for submission of synopsis and thesis should be paid as
prevailing at the time of submission.
17.0. Submission of Thesis
scholar should submit his / her thesis not later than six months
after submission of Synopsis and can submit Thesis only after
completing the minimum period of Research prescribed.
The scholar should submit five (5) copies of the Thesis along with 2
copies of CD with a pdf and a Word format.
Thesis should be in an organized and scholarly fashion.
Thesis should contain original research work of the scholar leading
to the discovery of new facts and techniques. The Thesis should
demonstrate a quality contribution to the advancement of knowledge
and the scholar’s ability to undertake sustained research.
Theses submitted to the Dean (Research) needs to be submitted
after a plagiarism check through www.turnitin.com Plagiarism
could be accepted /allowed up to 10% (A copy of this report
would be sent to the examiners, so that they may examine it for
its implication on the quality/originality of the Thesis):
beyond which the Thesis, shall stand rejected or if the Doctoral
Committee feels, could be re-submitted after suitable
corrections. This check with the plagiarism report shall only
then be ready for dispatch to the external Examiners.
page of the Thesis, cover, format etc. should strictly conform to
the format of presentation as prescribed by the University (Appendix
Thesis should carry a declaration by the candidate (Appendix XI) and
a certificate duly signed and forwarded by the Supervisor (Appendix
Thesis should not be hard bound and it should have a thick and
Candidate shall ordinarily be permitted to submit the Thesis after a
period of 6 years in the case of full-time research scholars and 7
years in the case of part-time research scholars.
University, for valid reasons and on the recommendation of the
Supervisor and the Research / Doctoral Committee may grant an
extension of time for not more than two years in all, and within six
months for each extension of time.
who is not able to submit the Thesis after the grant of extension of
two years shall have his/her registration cancelled.
extension of six monthly installment at a time, shall be granted
only after monitoring the progress by the Research/Doctoral
Committee, and if the progress is unsatisfactory the Research /
Doctoral Committee can decide to cancel the registration.
will be levied for each installment of extension and the amount of
penalty will be fixed by the University from time to time.
Thesis/Synopsis should be written in English for subjects other than
Submission before the minimum period prescribed will not be
17.14.1. Notwithstanding anything contained in this
regulation, regarding the minimum period of research to be put
in by candidates before
becoming eligible to submit their Thesis for the degree,
Research Advisory Committee (RAC) is competent to permit
candidates to submit their Thesis earlier by a period of not
exceeding six months with the approval of the Vice Chancellor,
definitely not earlier than two years.
17.14.2. Request for early submission from candidates should
be accompanied by
The recommendations of the Supervisor for relaxations
based on the satisfactory completion of the research
work for the Thesis topic with evidence that the
candidate has been working consistently even prior to
his provisional registration for the Ph.D. degree on the
topic of his research and,
Evidence of having completed the required work for the
Thesis by way of at least two publications in the topic
of Ph.D. research in recognized, refereed (or)
accredited journals as first author after one year of
his/her provisional registration. (Sec. 16.2)
It must obtain the approval of the Board of Research
Candidate who has not submitted the Thesis at the end of the maximum
required period and even after extension being granted, may choose
to re-register under the same Supervisor in the same topic with the
prescribed fees in continuation of the date of expiry of the maximum
period as prescribed. In such cases, the re-registered candidate
shall be permitted to submit his/her Thesis after a period of one
year but not later than two years. For re-registered candidates with
change of Supervisor and/or topic of the Thesis the required period
would be similar to that of freshly registered candidates.
19.0. Adjudication of Ph.D. thesis
Supervisor is required to submit a panel of examiners for the
candidate in consultation with the other members of the Doctoral
Committee in a sealed cover to the Dean (Research) in the prescribed
format. In case the Supervisor fails to provide the list of
examiners even after two monthly reminders, then, the concerned Head
of the Department may be requested to provide the list of examiners.
dissertation will be evaluated by an External Examiner and the
Research Supervisor. The Supervisor will give a panel of 3
external experts in the area of research of the scholar. The
Vice-Chancellor will choose one from the panel for evaluation.
BOARD OF EXAMINERS [MS (by Research) & PhD]
Chancellor may appoint a Board of Examiners for valuation of the
Thesis consisting of the Supervisor as the Convener and two other
external examiners, one from within India and the other from outside
India, from the panel of three in each category, submitted by the
Supervisor and recommended by the Doctoral Committee. The Vice
Chancellor may decide to change the panel suggested by the
Supervisor, if, and when, necessary, provided further, that no close
or immediate relative of the candidate / Supervisor is appointed as
Evaluation of the Thesis
The thesis shall be scrutinized by a Scrutiny
Committee constituted by the Vice Chancellor to assess the
overall work, and the quality of presentation of the Thesis. If
there is any deviation, it shall be rectified by the scholar in
consultation with the Supervisor and with the approval of Dean
(Research), before dispatch to Examiners.
The Thesis shall be referred to two examiners (one
from India and another from Abroad) by the Vice Chancellor from
Panel of examiners recommended by the Doctoral Committee. If
necessary, the Vice Chancellor may also nominate the examiners
from outside the panel.
The Examiners shall send his/her willingness to
evaluate the Thesis within one month from the date of receipt of
The Supervisor and the Board of examiners appointed
shall value the Thesis and send a report on the basis of their
evaluations for the award of the Ph.D./M.S. degree.
The Examiners may be requested to send the evaluation
report in the prescribed format within two months from the date
of the receipt of the Thesis.
The Dean (Research) will take necessary steps, if there is no
proper response from the examiners within the prescribed time
and request the Vice Chancellor to recommend another Examiner
out of the panel and send the Thesis to that Examiner.
The Examiner shall include in his/her report an overall
assessment, placing the Thesis in any one of the following
thesis can be accepted in the present form and based on the
standard; it can be classified as “Highly
Thesis can be accepted after the incorporation of the
corrections indicated in the report and to place the
corrected copy for the Viva-Voce Examination Board, but the
corrected thesis need not be sent to the examiner for
re-evaluation, if the Examiner suggests.
corrections and modifications suggested by the examiner
should be incorporated and the corrected thesis shall be
sent to the examiner for evaluation and recommendation, if
the Examiner suggests.
thesis is rejected on the basis of the Examiners a detailed
report shall be sent by the examiners. The Examiner shall
also enclose a detailed report for the classification as in
(a), (b), (c) & (d) in about 200 to 300 words.
If the Supervisor and both the examiners recommend for the award
of the degree, Thesis shall be provisionally accepted. Any
revision, modification etc., suggested by the examiners shall be
carried out before the Viva-Voce examination.
If any examiner recommends any revision in the
thesis, the scholar shall be permitted only once to revise and
resubmit the thesis within 6 months, and the revised thesis
shall be referred to the same examiner only when the Examiner
insists for such action. The recommendation either for the award
or for the rejection will be accepted.
If one examiner recommends for the award of the degree while the
other recommends rejection, the thesis shall be referred to the
third examiner who shall be nominated by the Vice Chancellor. If
two of the three examiners recommend the award of the Degree,
the Thesis shall be provisionally accepted.
If both the Examiners recommend rejection, the Thesis
shall be rejected and the registration of the scholar shall
If the Examiner does not insist to send the thesis
back to him/her, when all the corrections in the thesis have
been carried out, the Thesis shall be referred to the Doctoral
Committee, to ascertain whether the corrections pointed out by
the Examiners have been carried out.
Individual cases which are not covered by the above clauses
shall be referred to the Vice Chancellor for a final decision.
20.0. Public viva voce Examination
The Board of Examiners for conducting the Viva-voce Examination
for MPhil/PhD scholars will consist of three members, - External
member who evaluated the dissertation, the Supervisor and one more
University Faculty from the respective Department in the University.
The viva-voce examination shall be open to the public. The Board
will recommend for the award of the Degree basing on the performance
of the MPhil scholar.
A candidate whose Thesis has been recommended for the award of
the PhD degree by the Supervisor and the Board of External Examiners
who valued the Thesis, shall submit himself/herself to a Viva-voce
Examination, conducted by the Supervisor, one External Examiner
appointed by the Vice Chancellor from the institution along with the
Indian Examiner. The Supervisor of the Thesis will be the Convener
and the Head of the concerned Departments of the University will be
the Coordinator for the Viva-voce examination.
Procedure for the conduct of the Viva-voce
of invitation announcing the date, time, venue and name of the
Scholar his Department and Faculty and the title of the Thesis shall
be displayed in the University notice boards and the website. In
addition it may be sent to other Institutions of interest in the
Audio-Visual to be checked before starting the presentation.
the topic is of an inter-disciplinary nature, the Faculty
Representative from both the disciplines should be invited for
Names, Designation and Signatures of the members who attend the
Viva-voce to be obtained in a register.
of the Department (Convener of the Doctoral Committee) shall
welcome all present.
of the Department shall announce the name of the candidate,
field of research of the candidate, the Thesis title / topic and
the dates of acceptance of the Thesis and the names of the Viva-
of the Department shall after introducing the Thesis Supervisor,
the external and internal examiners for the Viva-voce only by
name, their broad areas of specialization and Institution
affiliation, requests the candidate to start his presentation.
candidate’s presentation shall last around 30 minutes followed
by questioning or clarifications raised by the Thesis examiners.
Examiners must question in depth on the possible deficiencies,
possible improvements in a highly critical manner.
this session, there would be an open discussion / Clarification
session, in which the audience could participate with questions
to the candidate.
Audience and the candidate could now withdraw from the Viva voce
precincts, allowing the examiners to complete the formalities
keeping in mind fairness to the reputation of the university’s
doctoral/research program, as needed by the statutory
When the Indian Examiner is not available to conduct the
Viva-Voce Examination due to any reason, the Vice Chancellor will
appoint a suitable Examiner in place of the Indian Examiner.
A copy of the thesis of the candidate appearing for the Viva -
Voce Examination shall be available in the concerned department for
perusal of those interested in the Thesis before the conduct of the
Viva voce Examination, together with appropriate public notice
issued by the Supervisor for the purpose. The Supervisor shall
convey to the University the result of such Viva voce Examination
duly endorsed by the other members of the board together with a list
of participants in the examination with their signatures/
designations and addresses. A candidate who is successful at the
Viva voce examination shall be declared to have been qualified for
the Ph.D. /MPhil/M.S. degree. The Vice-Chancellor shall seek the
ratifications of the Board of Management for the same in due course.
If for any reason, the Supervisor is unable to conduct the
Viva-voce examination within two months after the approval of the
consolidated report on the Thesis, the Vice Chancellor may appoint a
suitable Examiner in his/her place A candidate who is not successful
at the Viva voce examination, as per the opinion of the board,
he/she may be permitted to take the same on a 2nd occasion, after
the expiry of three months. If he/she is not again successful at the
Viva voce examination, the degree will not be awarded to him/her.
Signature and designation of the Faculties and others who had
participated in such Viva voce examination would be obtained, for
A copy of the Thesis should be submitted to the University Main
Library. No candidate shall be permitted to submit Thesis or to
appear for the Viva voce examination on more than two occasions.
The Final corrected copy of the Thesis should be reduced to A5
(two copies) with printing in black letters on one side with hard
bound binding in white colour and submitted after the Viva-voce
examination duly certified by the Supervisor and Co-supervisor (if
applicable), with his/her signature that all the corrections/
modifications suggested by the Examiners have been incorporated in
the Thesis. Soft copy of the Thesis in Compact Disc MS Word format
(2 Nos.) should be submitted for University archives, along with two
copies of the A5 copy of the final corrected Thesis.
21.0. Format of the Degree Certificate
Ph.D./ M.Phil./M.S degree Certificate shall incorporate
The title of the Thesis as found on the Thesis cover
submitted by the candidate.
Name of the Scholar, as indicated in the provisional
registration for the Research degree, as found in his
qualifying degree certificate. In case of the award of the
Ph.D. degree for interdisciplinary research, certificate
shall bear the subject of the candidate’s post graduate
degree and the discipline of the department in which the
candidate has conducted his/her doctoral research mentioning
them as inter-disciplinary. The Faculty for the award of the
Ph.D. degree shall be based on the PG qualification of the
22.0. Publications of the Thesis
Thesis whether approved or not, shall not be published in full
without the permission of the University and the University may
grant permission for publication under such conditions as it may
impose. But papers arising out of the Thesis may be published by the
Scholar and the Supervisor, with due acknowledgement being given to
Dr. M.G.R. Educational and Research Institute.
administrative work from the initiation of provisional registration
till the conduct of Viva-voce shall be the responsibility of the
Dean (Research). Once the Viva-voce examination work is completed,
the work related to the award of the Degree, provisional Certificate
and the Degree Certificate will be the sole responsibility of the
Controller of Examinations.
23.0. Act of Plagiarism
the submission of the Thesis, candidates are required to submit the
soft copy of the final version of the Thesis for a Plagiarism Test
to the Dean (Research).
per cent of plagiarism is less than 10%, the candidates will be
permitted to submit the Thesis.
addition to the above, the candidate is required to give an
undertaking and a Certificate from the Supervisor attesting to the
originality of the work, vouching that there is no plagiarism and
that the work has not been submitted for the award of any other
degree/diploma of the same Institution where the work was carried
out, or to any other Institution.
24.0. Transitory Provision
scholar shall be governed by the regulations as in force from time
to time. The Supervisors and scholars will be informed if there is
any change in the regulations. However, they should be in contact
with Dean (Research) Office .
25.0. Power to Modify
Notwithstanding all that has been stated above, the Board of
Management has the right to modify any of the above regulations
from time to time.